From the Daily news of 17th July
Company Profile
Unilever's mission is to add vitality to life. We meet every day needs for nutrition, hygiene, and personal care with brands that help people feel good, look good and get more out of life.
Our Corporate Strategy aims to double the size of our business by 2020 while halving our environmental footprints.
Every day, around the world, people drink cups of tea. Our brands are trusted everywhere and we've grown to become one of the world's most successful fast moving consumer goods companies.
Unilever values employee engagement and development by providing vital and relevant professional experiences. In Unilever, we give you a career.
Unilever Tea Tanzania Limited is a plantation company operating under Unilever Tea, East Africa (UTEA). UTTL employs over 5,500 employees whose safety and security are very important to the business.
We are currently looking to hire Field Assistants, Assistant Accountant Payables, Procurement & Supplies Officer, Quality Assurance/World Class Manufacturing, Mechanical Technician, Clinical Officer, Registerred Nurses, Assistant Manager Production and Hospital Administrator for our Tanzania business. These roles will be field and office based and requires candidates with knowledge for the job.
Department: Medical Department
Job Position: Hospital Administrator (1 Post)
Reports to: Company Medical Officer
Location: Mufindi, Tanzania
Main purpose of the role
Hospital Administrator
To direct, advise and coordinate implementation of operational activities of the medical department auxiliary services to include, but not limited to; managing the hospital finances, purchasing and supplies, transport staff movements, training, staffing, discipline, performance management, productivity, annual leave, staff payments, employee relations, and staff records. Also implement Unilever policies (SHEQ HR, Accounting/Finance, Procurement, and Disciplinary Code), CBA/Labour Laws and procedures and ensure adherence by all concerned as well as to recommend and/ or implement necessary routine and operational changes relating to auxiliary services administration.
A) ACCOUNTS & ADMINISTRATION
1. Manage and control medical financial and administrative activities. This includes purchasing supplies, ordering, verifying receipt of new merchandise to ensure that they are procured within the company regulations and procedures and approved budget.
Direct the daily accounting transactions e.g. Petty Cash Vouchers, Contractors Payment Vouchers, Goods Received Vouchers and the cash book as per the accounting instructions manual. Control the administration of donor funds; obtaining approval for budgets and plans and as well as the expenditure and accounting for the same and prepare monthly and annual financial statements reflecting financial transactions on a monthly basis.
5. Prepare and recommend for approval by the HOD and Line Director the overall medical department budget and ensure best utilization of available funds; monitor, verify, and reconcile expenditure of budgeted funds.
6. Supervise the maintenance of high standards of cleanliness and hygiene in the medical department e.g Kitchen, laundry, compound
7. Supervise the maintenance of the Hospital, health centres and dispensaries e.g carrying out renovations and repairs.
8. Supervise the maintenance of senior staff house and workers village.
9. Maintain the medical Department inventory.
10. Control the Departmental vehicles movements, vehicle maintenance, and deployment of drivers.
B) STOCKS & SUPPLIES e.g Drugs, Maize, lab reagents etc
1. In conjunction with logistics and supplies lease with vendors to ensure the procurement of high
2. quality merchandise, expedient delivery and dependable service at optimum price through contractual
3. Negotiations.
4. Carry out stock controls of consumable Medical supplies and equipment through a reliable tracking system
5. Maintain and supervise Inventory books. To ensure all .issues received or issued to each section are entered in the Inventory Books and accounted for at all times.
6. Procure the Kitchen food supplies on time and at competitive cost.
C) HUMAN RESOURCE MANAGEMENT
1. Coordinate the human resource activities of the department and ensure all personnel resources are utilized to the optimum.
This includes and not limited to:-
• Draft and sign off all the letters and other staff communication concerning employment, promotion and deployment including exit of staff below WL 1 after authorization by the Line Director.
• Draft engagement contracts for all the service providers/suppliers and supervise implementation and review.
• Draw up and administer orientation process of the new hires below WL 1.
• Training - deliver training for unionisable staff as per the Unit's Training Needs Analysis.
• Staffing e.g. responsible for deployment of staff below WL1
• Employee Relations - Welfare and Disciplinary issues
2. Maintain personnel records and history cards
3. Manage work schedules for the support and administration staff e.g drivers, security, gardeners.
4. Manage Overtime, leave days, offs and Supervise payment of salaries and wages
5. Allocation of housing to staff
6. To work together with HR to create an enabling environment through trainings, workshops and team D)
LOGISTICS
1. Supervise the Departmental transport in accordance with Safe travel guidelines.
2. Vehicle maintenance and other legal issues e.g. insurance and litigations as per the safe travel guideline and advice from UTK Administration Officer and CA Legal Officer
E) DEVELOPING GUIDELINES
Participate in long-range planning and the development of new guidelines to help with implementation of hospital programmes and procedures to maintain optimum efficiency in the medical function.
Assist the Doctor in the enforcement of the confidentiality policy in the medical department
G) SAFETY, HEALTH, ENVIRONMENT AND QUALITY
Ensure adherence of the Safety, Health, Environment and Quality policies by promoting a healthier and safer environment.
G) VISITORS
Maintain a register of anyone coming in and out of the hospital
Organize periodic visits to the health centres & dispensaries to _ check and monitor administrative issues
I) OTHERS
Participate in departmental committee meetings which will be done quarterly
To carry out other relevant duties that may be assigned from time to time by the Company.
Participating in company projects from time to time.
Key skills
1. Communication
2. Interpersonal skills
3. Negotiation skills
4. Information Management
5. Application and Exploitation of IT
6. Accounting (basic appreciation)
, Relevant Experience Years of Experience
7. Degree in Business course or any other related skills
8. 3 years experience on the job
Company Profile
Unilever's mission is to add vitality to life. We meet every day needs for nutrition, hygiene, and personal care with brands that help people feel good, look good and get more out of life.
Our Corporate Strategy aims to double the size of our business by 2020 while halving our environmental footprints.
Every day, around the world, people drink cups of tea. Our brands are trusted everywhere and we've grown to become one of the world's most successful fast moving consumer goods companies.
Unilever values employee engagement and development by providing vital and relevant professional experiences. In Unilever, we give you a career.
Unilever Tea Tanzania Limited is a plantation company operating under Unilever Tea, East Africa (UTEA). UTTL employs over 5,500 employees whose safety and security are very important to the business.
We are currently looking to hire Field Assistants, Assistant Accountant Payables, Procurement & Supplies Officer, Quality Assurance/World Class Manufacturing, Mechanical Technician, Clinical Officer, Registerred Nurses, Assistant Manager Production and Hospital Administrator for our Tanzania business. These roles will be field and office based and requires candidates with knowledge for the job.
Department: Medical Department
Job Position: Hospital Administrator (1 Post)
Reports to: Company Medical Officer
Location: Mufindi, Tanzania
Main purpose of the role
Hospital Administrator
To direct, advise and coordinate implementation of operational activities of the medical department auxiliary services to include, but not limited to; managing the hospital finances, purchasing and supplies, transport staff movements, training, staffing, discipline, performance management, productivity, annual leave, staff payments, employee relations, and staff records. Also implement Unilever policies (SHEQ HR, Accounting/Finance, Procurement, and Disciplinary Code), CBA/Labour Laws and procedures and ensure adherence by all concerned as well as to recommend and/ or implement necessary routine and operational changes relating to auxiliary services administration.
A) ACCOUNTS & ADMINISTRATION
1. Manage and control medical financial and administrative activities. This includes purchasing supplies, ordering, verifying receipt of new merchandise to ensure that they are procured within the company regulations and procedures and approved budget.
Direct the daily accounting transactions e.g. Petty Cash Vouchers, Contractors Payment Vouchers, Goods Received Vouchers and the cash book as per the accounting instructions manual. Control the administration of donor funds; obtaining approval for budgets and plans and as well as the expenditure and accounting for the same and prepare monthly and annual financial statements reflecting financial transactions on a monthly basis.
5. Prepare and recommend for approval by the HOD and Line Director the overall medical department budget and ensure best utilization of available funds; monitor, verify, and reconcile expenditure of budgeted funds.
6. Supervise the maintenance of high standards of cleanliness and hygiene in the medical department e.g Kitchen, laundry, compound
7. Supervise the maintenance of the Hospital, health centres and dispensaries e.g carrying out renovations and repairs.
8. Supervise the maintenance of senior staff house and workers village.
9. Maintain the medical Department inventory.
10. Control the Departmental vehicles movements, vehicle maintenance, and deployment of drivers.
B) STOCKS & SUPPLIES e.g Drugs, Maize, lab reagents etc
1. In conjunction with logistics and supplies lease with vendors to ensure the procurement of high
2. quality merchandise, expedient delivery and dependable service at optimum price through contractual
3. Negotiations.
4. Carry out stock controls of consumable Medical supplies and equipment through a reliable tracking system
5. Maintain and supervise Inventory books. To ensure all .issues received or issued to each section are entered in the Inventory Books and accounted for at all times.
6. Procure the Kitchen food supplies on time and at competitive cost.
C) HUMAN RESOURCE MANAGEMENT
1. Coordinate the human resource activities of the department and ensure all personnel resources are utilized to the optimum.
This includes and not limited to:-
• Draft and sign off all the letters and other staff communication concerning employment, promotion and deployment including exit of staff below WL 1 after authorization by the Line Director.
• Draft engagement contracts for all the service providers/suppliers and supervise implementation and review.
• Draw up and administer orientation process of the new hires below WL 1.
• Training - deliver training for unionisable staff as per the Unit's Training Needs Analysis.
• Staffing e.g. responsible for deployment of staff below WL1
• Employee Relations - Welfare and Disciplinary issues
2. Maintain personnel records and history cards
3. Manage work schedules for the support and administration staff e.g drivers, security, gardeners.
4. Manage Overtime, leave days, offs and Supervise payment of salaries and wages
5. Allocation of housing to staff
6. To work together with HR to create an enabling environment through trainings, workshops and team D)
LOGISTICS
1. Supervise the Departmental transport in accordance with Safe travel guidelines.
2. Vehicle maintenance and other legal issues e.g. insurance and litigations as per the safe travel guideline and advice from UTK Administration Officer and CA Legal Officer
E) DEVELOPING GUIDELINES
Participate in long-range planning and the development of new guidelines to help with implementation of hospital programmes and procedures to maintain optimum efficiency in the medical function.
Assist the Doctor in the enforcement of the confidentiality policy in the medical department
G) SAFETY, HEALTH, ENVIRONMENT AND QUALITY
Ensure adherence of the Safety, Health, Environment and Quality policies by promoting a healthier and safer environment.
G) VISITORS
Maintain a register of anyone coming in and out of the hospital
Organize periodic visits to the health centres & dispensaries to _ check and monitor administrative issues
I) OTHERS
Participate in departmental committee meetings which will be done quarterly
To carry out other relevant duties that may be assigned from time to time by the Company.
Participating in company projects from time to time.
Key skills
1. Communication
2. Interpersonal skills
3. Negotiation skills
4. Information Management
5. Application and Exploitation of IT
6. Accounting (basic appreciation)
, Relevant Experience Years of Experience
7. Degree in Business course or any other related skills
8. 3 years experience on the job
APPLICATION INSTRUCTIONS:
All applications should be sent to the address below on or before 29th July 2014 .Eligible candidates are required to submit detailed CV with names of three referees and an application letter.
Unilever is an equal opportunity employer!
Service Delivery specialist
Unilever Tea Tanzania Ltd
P.O.BOX 4955,
Dar es salaam
Unilever is an equal opportunity employer!
Service Delivery specialist
Unilever Tea Tanzania Ltd
P.O.BOX 4955,
Dar es salaam
HOSPITAL ADMINISTRATOR (1 POST)
![HOSPITAL ADMINISTRATOR (1 POST)]()
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