Special Assistant to the Vice-Rector of UNU and Director of UNU-IAS


POSITION: Special Assistant to the Vice-Rector of UNU and Director of UNU-IAS

REFERENCE NO.: 2013/UNU/IAS/PSA/SA/15

LOCATION: Tokyo and Yokohama, Japan

CLOSING DATE: 2013-03-31

Organizational Units: UNU Office of the Rector; UNU Institute of Advanced Studies

United Nations University objectives

The United Nations University (UNU) is an international community of scholars engaged in research, postgraduate training and dissemination of knowledge in furtherance of the purposes and principles of the United Nations, its member states and peoples. It serves as an academic arm for the United Nations System, contributes to capacity building particularly in developing countries, and serves as a platform for new and creative ideas and dialogue. In addition to the UN University Centre (Headquarters) located in Tokyo, UN University has already established fifteen Research and Training Institutes and Programmes worldwide.

UNU Institute of Advanced Studies (UNU-IAS)

UNU-IAS was inaugurated in April 1996. It conducts research, postgraduate education and capacity development, both in-house and in co-operation with an interactive network of academic institutions and international organizations. The thematic direction of UNU-IAS concerns the interactions of social and natural systems. The current research agenda focuses on strategic paths to sustainable development and under this broad theme projects focus on biodiversity, sustainable development governance, urban ecosystems, science and technology policy options for developing and least developed countries, and sustainable development education. More information on UNU-IAS, its programme of activities and academic community is available at www.ias.unu.edu.

Responsibilities

The Special Assistant to the Vice-Rector of UNU and Director of UNU-IAS will spend 50% of his/her time at UNU Headquarters in Tokyo and 50% of his/her time at UNU-IAS in Yokohama. He/she will report directly to the Vice-Rector/Director and will be expected to:

Provide administrative support to the Vice-Rector/Director, including scheduling and updating of appointments, answering telephone calls, receiving visitors and handling queries;
Manage and handle all forms of correspondence for the Vice-Rector/Director, including e-mail, in English and Japanese;
Make necessary arrangements for the Vice-Rector/Director’s travel and prepare necessary forms for visas and other travel matters;
Provide academic and research support to the Vice-Rector/Director, including preparation and editing of speeches and seminar presentations;
Be involved in arranging contacts and meetings with Japanese government officials and other public figures for UNU and UNU-IAS;
Perform any other duties as required and prescribed by the Vice-Rector/Director.

Required qualifications and experience

A university degree;
At least three (3) years of work experience, preferably at an international organization;
Good computer skills and familiarity with the Microsoft Office suite;
Fluency in both oral and written English and Japanese is required. Knowledge of another United Nations official language would be an asset;
Good team player with strong interpersonal skills demonstrated by the ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Remuneration

The monthly remuneration can range from JPY 330,000 to 400,000, depending on the candidate’s academic qualifications and years of work experience.

Duration of contract

This is a full-time employment on a one (1) year Personnel Service Agreement (PSA) contract with UNU, with the possibility of renewal subject to requirements and satisfactory work performance.

Applications from suitably qualified women candidates and those from developing countries are particularly encouraged.

Starting date

It is expected that the appointee will take up the position by 1 May 2013 or soon thereafter.

APPLICATIONS PROCEDURE

Interested applicants should submit their applications, preferably by e-mail to (recruitment@ias.unu.edu), and must include the following:

a cover letter setting out how the qualifications and experience match the requirements of the position;
a completed and signed UNU Personal History (P.11) form. Please avoid using similar forms provided by other United Nations organizations;
full contact information of three (3) referees (UNU-IAS will directly contact the referees in the event that the candidate is shortlisted); and
an indication of the reference number of the vacancy announcement (2013/UNU/IAS/PSA/SA/15).

CONTACT

Director
United Nations University Institute of Advanced Studies (UNU-IAS)
1-1-1 Minato Mirai
Nishi-ku, Yokohama 220-8502
Japan
recruitment@ias.unu.edu.
Special Assistant to the Vice-Rector of UNU and Director of UNU-IAS Special Assistant to the Vice-Rector of UNU and Director of UNU-IAS Reviewed by Unknown on 11:17:00 AM Rating: 5

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