Invisible Children Uganda Administration/Human Resources Officer

Invisible Children Uganda (ICU) is a non-profit organization dedicated to improving the quality of life of LRA affected communities by providing access to quality education and improved livelihood. In order to fulfill this mission, ICU seeks to recruit the following position in its Gulu office.
Department: General/Operations  Section: Administration/Human Resources  Duty station: Gulu Position: Administration/Human Resources Officer  Responsible for: Administrative Assistants, Front Desk Officer & Security Officer Reports directly to: Operations Director Reports indirectly to: Head of Office Commitment: One Year Status: Fulltime/Paid  Application Deadline: 29th March 2013 at 5:00 pm.
JOB PURPOSE:
  • Support the Administration and Human Resources function of Invisible Children Uganda to achieve efficiency in program operations in line with existing policies.
Human Resources
  • Support the development of new administrative and human resources policies, systems, and tools as well as the review of existing ones for management’s approval and roll out.
  • Implement and administer all approved IC Uganda administrative policies, guidelines, and procedures within ICU HQ and all field offices so as to promote the efficiency of Invisible Children Uganda operations.
  • Oversee implementation of all human resource programs including recruitment, orientation, performance evaluation, career development, training, diversity training, and risk management and safety programs.
  • Participate in orientation of new staff with respect to Administration and HR policies and procedures, including supporting new staff to understand remuneration, benefits, and the other organizational procedures.
  • Remain informed, on an ongoing basis, about current and changing HR-related
  • laws, policies and “best practices” to ensure that current and future ICU Human
  • Resources policies, and employment practices, follow established local laws in Uganda.
  • Follow up all legal proceedings where ICU is involved with ICU legal counsels and provide the Operations Director and Head of Office with feedback on the statuses of the cases.
  • In charge employee health and safety, staff documentation and insurance contracts; follows up and ensure that staff identity cards and health insurance cards are processed and delivered as stipulated in the organizations policy and procedures.
  • Arranges immigration requirements for national and international staff including but not limited to work permits, special passes visa etc;
  • Responsible for coordinating and monitoring the payroll process for all staff, including service contracts / temporary hires for accuracy and consistency.
  • Maintain appropriate staff files/records and ensure confidentiality regarding Human Resources activities and data including leave, pay rise, promotion, confirmation, appraisals, and disciplinary actions.
  • In charge needs assessment planning, design, and implementation of Human Resource Development activities (Training and staff development plans).
  • Advises and sets out staff appraisal timelines and ensures that recommendations from appraisals are followed up and implemented to achieve desired goals.
  • Maintain and report employee statistical data, based on information from all ICU departments and provides regular feedback and updates to the management team to guide strategic decision-making.
  • Monitor employee concerns, complaints, and coordinate internal investigations and disciplinary meetings to resolve grievances.
  • Provide counseling to individual staff as and when they are faced with issues that affect their performances at work.
Office Management
  • Directly support the Operations Director with all aspects of communication and coordination and maintain efficient communication and working relations between Gulu Head office and other IC offices;
  • Provide oversight to Administrative Assistants and Front Desk Officer in arranging for monthly general staff meetings and management meetings respectively.
  • Track and maintain records of all official correspondence with outside actors, such as local authorities, communities, and other stakeholders.
  • Responsible for all security staff deployment; coordinates with the security officer to ensure office and residential premises have adequate security.
  • Ensure all office facilities including office blocks and compound are maintained in good and tenable conditions at all times, assess and recommends for any repairs in a timely manner.
  • Performs any other duties that may be assigned from time to time by the Head of Office or Operations Director and Programs Director

Requirement:

  •  A Bachelors degree in Human Resources Management, Social Sciences, Secretarial and Administrative Studies, Psychology, Business/Public Administration or any other related field may apply.
  • A Post Graduate qualification in Human Resource Management, knowledge of Ugan­da labor laws and membership to the Human Resource Management Association of Uganda is an added advantage. Experience: 
  • At least Three years progressive work experience in human resources and general administration preferably in the NGO sector or reputable busy institution is a requirement for this position. Language: The ideal candidate must be fluent in English.
Other vital skills for the position.
  • Computer skills.
  • Proficiency in Ms Office packages, Human Resource Information Systems (HRIS) and internet.
  • Interpersonal skills.
  • Ability to work with many different individuals while exhibiting a pleasant and attentive personality.
  • Organizational skills.
  • Ability to manage information through efficient records management and confidentiality.
Communication skills. 
  • Ability to communicate through memos, email, letters and ensure accuracy and professionalism.
Experience: 3

How to apply:

Interested candidates should apply for the position by Sending applications accompanied by detailed curriculum vitae indicating addresses and telephone contacts of three professional referees to: The Administration and Human Resources Officer, Invisible Children Uganda.
Gulu office: Plot 101 Acholi Road, Pece Gulu. P. 0 Box 1123 Gulu, Kampala office: Plot 24 Bazarabusa Rise, Bugolobi Kampala E-Mail: icujobs@invisiblechildren.com
Note:
  • Only shortlisted candidates will be contacted for interviews
Invisible Children Uganda Administration/Human Resources Officer Invisible Children Uganda  Administration/Human Resources Officer Reviewed by Unknown on 9:47:00 PM Rating: 5

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