Concern Universal Finance Manager and Admin Officer

FINANCE MANAGER AND ADMIN OFFICER

• Reporting to: Country Director – Kenya Programme
• Rationale: CU requires a skilled and experienced Financial and Admin Officer to lead in this area for the Country Programme.
• Job Purpose: The goal of the CU Kenya team is to provide a strong support environment for our work with national and strategic partners with the aim of improving livelihoods and access to services for the communities we work with.
• Location: Based in Nairobi with occasional travel to partners and programme areas CU Background in Kenya:

Concern Universal (CU) is a development and humanitarian organisation. CU was registered in Kenya in 2001 and is currently working in Arid and Semi-Arid areas. CU Kenya operates in 7 Counties; in Eastern (Machakos, Makueni & Kitui), North-Eastern (Wajir & Garissa) and Rift Valley (Kajiado & Narok) Provinces of Kenya. To-date CU Kenya has directly assisted over 500,000 beneficiaries.

Key Responsibilities:

• To manage and have overall responsibility for all financial and administrative functions of CU Country Programme in Kenya.
• Manage cash flow ensuring sufficient funds are available in country for the smooth operation of the CU Office and projects.
• To assist the Country Director in Managing programme income and expenditure.
• Liaise with UK Office as required on appropriate financial procedures to be implemented within the programme.
• Engage fully with the statutory audit process and external programme audits
• Guide the programme in updating reporting formats and routine monthly procedures for the financial management of projects.
• Production of core variance reports and other project financial reports and analysis as required by the Country Director & UK Office.
• Final consolidation of project financial reports for donors in close cooperation with project managers.
• Monitoring and consolidation of the financial reporting for donors
• Responsibility for bringing to the Director’s attention all financial matters which are unclear or require input.
• In close liaison with programme personnel to help in development of budgets for new project proposals.
• Responsibility for carrying out or overseeing of day-to-day financial tasks including preparation and processing of petty cash vouchers, petty cash reconciliations, cheque preparation, processing of invoices, maintenance of cheque register, financial filing etc.
• Monthly reconciliation of bank and cash accounts; debtor and creditor accounts and management of appropriate collection/payment.
• Reconciliation of UK office balances & all project finances.
• Preparation of monthly payroll and appropriate wage, NHIF, NSSF, pensions and pay as you earn (PAYE) payments.
• To engage in the Capacity Building of local Partners in Finance and Administration.
• To ensure the implementation of internal administration policies
• To respect and work within all aspects of Concern Universal’s Policies and Guidelines for Kenya.
• Other tasks as discussed and agreed with the Country Director

Person Specification and other requirements:

Essential:

• CPA/Accountancy qualification/or equivalent experience of accounting in the NGO sector.
• High level of integrity
• Self starter with a positive outlook.
• Strong skills and experience with SAGE or comparable spreadsheet & accounting packages.
• Flexible and adaptable disposition.
• High attention to detail.
• Well developed communication and interpersonal skills.
• Ability to Train & transfer skills including one to one coaching.
• Proven ability both to solve complex accounting problems and communicate effectively on these with non-specialist staff and partners.
• Minimum two years overseas experience or equivalent experience with a major donor or agency.
• High level of understanding of Kenya tax and labour laws
• Reliable and proactive approach to problem solving.
• Commitment to and experience of working with local NGOs and institutions.
• Willingness and ability to travel to the field to work with partners.
• Experience and familiarity with complex major donor financial reporting and auditing requirements.
• High levels of patience & tolerance to manage the multiple challenges of financial management of complex interacting projects and work with partners.

How to Apply:-
If you feel you are qualified and suitable for the post, please email you Resume maximum 3 pages and cover letter to cupm@africaonline.co.ke.

All applications must be received not later than Friday 8 March at 17.30hrs.

Only applications received through the dedicated email address will be considered

CU is an equal opportunity employer