ASSISTANT
FINANCE CONTROLLER SUD/EX/002051
CARE South Sudan is an International
NGO working in South Sudan. CARE and its partners work with vulnerable
communities to address the underlying causes of poverty and promote peace and
development, through its strategic goal to reduce poverty by empowering women,
enhancing access to resources and services, and improving governance.
CARE South Sudan is looking for a
suitable candidate to fill the position Assistant
Finance Controller to be based in Juba, Central Equatoria State.
Job Summary
The basic function of this position is to provide efficient
and effective financial support services to all programs/projects. The position
will specifically be tasked with the management of Juba office and providing
support to all projects, including effectively managing the financial
functions, ensuring that accurate and timely financial information is produced
for the Management Team and assist budget holders in day-to-day management of
their budgets.
ASF is responsible for ensuring implementation of donor
rules and regulations at the CO level. The job description of the Assistant
Finance Controller will be as follows:
SCOPE OF WORK
Ø Acquainting with
CARE financial policies and procedures and ensuring that all financial
transactions both at Juba and Field Offices are in line with CARE and donor
policies and procedures.
Ø Acquainting with
Current Donors financial rules and regulations and ensuring that all financial
transactions both at Juba and Field Offices are in line with respective donor
rules.
Ø Ensuring that
balance sheet reconciliations are analyzed and completed on monthly basis as
part for monthly reporting.
Ø Follow up on CO
outstanding receivable balance and ensure timely collection
Ø Reviewing the
liquidation documents from or in the field offices, as and when, ensuring they
are in line with all set up rules (both CARE and Donor rules) and reporting any
situations which have the potential for a negative impact on internal controls
or financial performance
Ø Responsible for the
day-to-day financial operations at the CO level. Plan, organize, direct, and be
responsible for providing quality financial services to all projects, units and
staff in the CO.
Ø Maintaining up-to
date knowledge of and implement national government requirements and
regulations related to financial matters including statutory deductions from
national staff salaries
Ø Facilitate any
internal and external audits by Headquarters or the donors
Ø Responsible for the
line management of Roving Finance Officer, Assistant Finance Officer and Field
Office Officers and developing and
implement staff development plans
Ø Ensuring timely
Annual Performance Agreement & Assessment (APAA) is carried out for all
direct report
Ø Facilitating and
providing trainings to the finance teams in Upper Nile, Jonglei, Unity and Juba
staff
Ø Facilitating and
providing training, technical support and guidance to the programme staff,
particularly budget holders, for skills improvement in the areas of budget
preparation and monitoring, budget revision, reporting, and internal controls.
Ø In compliance with
CARE policies and procedures and in consultation with the FC, and Project
Coordinators and Managers, ensuring implementation and review of location
specific policies such as authorization limits, cash holding limits, cash
movements, credit terms, advance payments, etc.
Ø Ensure expenditures
are justified and substantiated adequately
Ø Overseeing the
timely preparation, review and approval of all monthly bank account and cash
reconciliations
Ø Designing,
implementing and monitoring systems and procedures necessary to maintain accurate forecasts of cash requirements for meeting
future spending, including commitments
Ø Responsible for
timely preparation and follow-up/handling of Cash Transfer Requests to
Nairobi as well as between the field
offices and at Juba to ensure that appropriate balances are maintained
Ø Assisting the FC
and budget holders with the preparation and revision of programme and project
proposal budgets.
Ø Assist budget
holders and others to provide project coding slips
Ø In liaison with FC,
coordinating and providing technical support and guidance to all budget holders
in the preparation of the country operating annual budget and revisions
Qualifications and Competencies
Bachelor’s degree in Commerce, Finance,
Accounting or Business Administration OR CPA III
Ø At least 5 years
demonstrated experience in a similar position with a history of solid results
in financial/admin, program and personnel management.
Ø Very strong
accounting and finance knowledge, analytical skills, attention to details,
ability to work effectively under time pressure
Ø Ability to
communicate in English language, both verbal & written
Ø Have self-drive
with an ability to exercise independent judgment, priorities, delegate
effectively all while working under minimum supervision
Ø Reports writing skills
and ability to administer and develop other team members
Ø Accounting and
financial budget management skills with experience with donors standards and
guidelines
Ø Ability to develop
skills of staff members, including implementation of performance management
approaches
Ø Sound analytical
ability as well as ability to receive and apply constructive feedback
Ø Knowledge of
accounting software, preferably PeopleSoft applications
Ø Computer literate
(at least MS word & MS excel) and good understanding of IT
Ø Willingness to work
in hardship areas, difficult environment, work long hours, resilient and
problem solving oriented
Ø Knowledge
of Arabic language, spoken and written
HOW TO APPLY
The position will be based in Juba; Central
Equaotoria State This
position is ONLY open to South Sudan Nationals.
Closing date for receiving application will be
22 October 2012
Applications and CVs should be sent by Email
to:
CARE South Sudan
Tongping Area, Off US Residential Road
Juba, South Sudan
Email: hrjuba@ss.care.org
CARE is an Equal Opportunity Employer, promoting
gender, equity and diversity and women candidates are strongly encouraged to
apply.
CARE INTERNATIONAL SOUTH SUDAN ASSISTANT FINANCE CONTROLLER
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