Position Description:
Terms of Contract:Contract for an Unspecified Period of Time Reports to: Head of Department
Location:BOT Headquarters, Dar es Salaam
Job Purpose:
To provide secretarial services to Heads of Department and administer departmental office support functions.
Primary Duties and Responsibilities:
Providing administrative and office support to the Head of department including handling appointments and travel arrangements;
Managing phone calls, fax and emails directed to the Head of Department;
Attending visitors/customers of the Head of department;
Typing letters, memos, reports and other documents as required;
Handling files, documents (routine and confidential) including non routine information appropriately;
Distributing files and documents to relevant officers and parties within the department and outside as instructed;
Assisting with organizing meetings and planning official events;
Operating and assisting office staff in operating photocopier, scanner and other equipment;
Making requisitions and maintaining inventory of office supplies and office equipment machinery;
Performing other related duties as assigned by the Supervisor
Essential Requirements:
Diploma in Secretarial studies from an accredited training institution; Certificate of secondary school education examination with passes in English and Kiswahili;
Must have shorthand, hatimkato, 100wpm, as well as typing speed 50 wpm;
Good team player;
Superior organization skills; Good time management skills;
Good computer skills, including Word, Excel, PowerPoint; Excellent interpersonal and communication skills;
Good customer service skills.
Application Instructions:
Interested applicants must submit the following for consideration of the applications:
An application letter and a detailed curriculum vitae (CV);
Certified copies of academic /professional certificates, birth certificates and other relevant certificates;
Certification letter from Tanzania Commission for Universities (for those who studied outside Tanzania);
Names and addresses of two reputable referees;
Applicant's reliable contact address, email address and telephone numbers.
Application should be addressed to:
Deputy Governor (AIC), Bank of Tanzania,
P. O. Box 2939,
Dar es Salaam
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