CALL for Consultancy Service To Undertake Baseline Survey for the USAID/FFP funded Development Food Aid Programs
USAID/FFP awarded Development Food Aid Programs (DFAP) to Catholic Relief Services (CRS), Food for the Hungry (FH), Relief Society of Tigray (REST) and Save the Children US (SCUS). These four programs are a continuation of the previous Title II programs in Ethiopia implemented since 2005. While the programs conducted by each awardee are distinct, they collectively support the Government of Ethiopia’s (GoE) Productive Safety Net Programme (PSNP) and contribute to its success.
The four awardees (CRS, FH, REST and SCUS) plan to hire an experienced and competent consulting firm to conduct a population-based representative household survey for the purpose of setting baseline values for the Development Food Aid Program (DFAP) program indictors. Food for the Hungry Ethiopia (FHE) has been selected by partners to serve as the lead agency and primary point of contact representing all awardees during the consultation process.
It is envisaged that the output of the baseline survey will enable the awardees to set targets for the program outcome and impact indicators which will be comparable with final evaluation results at the end of the program period. The baseline study will be a quantitative one and shall be designed to serve as a first step in a two-part study, with the final evaluation as the second step (and not subject to this consultancy).
Objectives of the Baseline Survey
This baseline survey will generate statistically valid information that will serve as the basis for comparison with the same type of information collected during the final evaluation. This survey will be conducted in all sample population of awardees woredas.
The objectives of the joint baseline survey are to:
• Determine the baseline values for key impact and outcome level indicators for the four awardees. • Collect data that, when compared to that of the final evaluation, will be able to determine the level of change on impact and outcome indicators between baseline and final evaluation. • Collect data that will allow for bivariate and multivariate analysis of required FFP indicators. • Help establish annual and end-line targets for those indicators, as applicable.
Description of the DFAP Program
The four Title II Development Food Aid Programs (DFAP) awarded to the four agencies collectively span four regions of the country and operate in joint cooperation with the Government of Ethiopia’s Productive Safety Net Program (PSNP). A total of 33 operational Woredas are covered by the four programs to benefit a total of 1,288,867 chronically food insecure people in 755 Kebeles: 126 in pastoral areas of Somali and Oromia, 280 in Tigray, 218 in Amhara and 131 in Oromia and Dire Dawa administrative city.
In order to build community level assets across all awardees’ sites, the programs will be implementing natural resource management activities, providing water both for human and livestock consumption, promoting small scale irrigation, developing community based social infrastructures (access to roads, heath posts, vet posts, school expansions) and conducting government capacity building activities.
Methodology for the Baseline Survey
The joint baseline survey will employ a quantitative survey methodology with adequate design that enables pre-post comparisons without control groups. With regard to the field survey, the consultant is expected to conduct a household survey using different modules of structured questionnaires and anthropometric measurements on under five years-old children. The survey will be conducted on sample households to be selected from the total population of the target Woredas.
Timeline
The data collection period for the base line survey will be carried out at two different times for the lowland and highland program operation regions and woredas to meet with the requirement of “hungry season.” The first will be done in January – February, 2012 for pastoral areas (SCUS) while the second survey will be done in June – July, 2012 for the highland areas (CRS, FH and REST). The final report will be a comprehensive report containing both pastoral/lowlands and highlands baseline survey results.
The Consulting firms shall send the following documents in pdf format to Craig Jaggers at cjaggers@fh.org and Tesfaye Tezera at ttezera@fh.org .
Items to be submitted Firms within Ethiopia Firms outside of Ethiopia • Copy of certificate of registration to provide consultancy in the area
• Valid business license • Tax clearance certificate and VAT or ToT registration
Tax handling plan and agreement to 10% withholding tax as per government of Ethiopia’s tax regulation Technical proposal that details: o The firms understanding of the consultancy work and expression of interest o A technical proposal that explains how the firm intends to conduct the baseline survey/study as per the SoW/ baseline survey plan. o Detail of experience preferably with FFP funded programs and PSNP o Detail of experience with data analysis, including bivariate and multivariate analysis o Samples of two most recent or relevant study reports (within the past 3 years) done by the consulting firm. o Other relevant testimonials of competencies and experience in conducting multiple programming. o Evidence of previous performance based on recommendations from former clients o CVs of key personnel for the baseline survey Financial proposal Local Counterpart commitment letter (to undertake the field survey)
Detailed information about the consultancy service shall be obtained from the Scope of Work (SoW), which can be collected from FHE head office on request. Interested consulting firms who have the experience conducting similar multi-sectoral and multi-agency baseline surveys and related consulting services shall collect the SoW for the baseline survey from Food for the Hungry Ethiopia’s Reception office during working hours starting from the announcement of the consultancy service or request through the following email – cjaggers@fh.org and ttezera@fh.org (for firms residing outside of Ethiopia).
Food for the Hungry Ethiopia (FHE) Bole Kifle Ketema K03/05 H.No. 2417 In front of Moenco, next to Hayat Hospital Addis Ababa, Ethiopia
Office: +251 11 662 1977 Fax: +251 11 662 0777 The final date for the submission of technical and financial proposals is before 20:00 East Africa Time (UTC +2) December 28, 2011.
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