IRC is seeking a qualified South Sudanese national for a position of:
Job Title: Logistics/Admin Officer
Duty Station: Rumbek, Lakes State
Main Purpose of Job:
Under the direct supervision of the Field manager, the Logs/admin officer will be responsible for Monitoring and coordinate vehicles movement and maintenance, reporting any incidents immediately to the field Manager and carry out various logistics monitoring and coordination functions including warehousing, Asset and maintenance.
Main Duties:
· Work with the field manager to design a suitably staffed and equipped transport function to support the
· Implement and direct
· Advise the field manager, and coordinate with
· Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicle related parts and consumables, including fuel.
· Ensure the correct and timely routine maintenance and repair of
· Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
· Work with the field manager to ensure that vehicles are prepared for routine and emergency security requirements.
· Ensure that all vehicles are maintained in efficient manner. Schedule timely and regular preventive maintenance of all vehicles and Generators.
· Ensure that the Head Driver meets regularly with the drivers, and reports any concerns to the field manager.
· Compile the drivers’ duty roster and work schedule·
Inventory Management (Warehousing and Asset)
· Implement and maintain the IRC Inventory management policies and procedures.
· Manage and document receipt, handling, storage, release and reporting of goods through the IRC warehouse including Assets.
· Advise the field manager on the potential inventory shortages, warehouse specific issues or improvements.
· Implement and ensure clear loading/offloading procedures, correct stacking and turnover (FIFO) procedures.
· Maintain proper tracking of all the IRC assets present in Rumbek field office.
· Manage stock quipping records including Asset issue form, asset register and tags.
· Follow up on maintenance of the IRC equipment.
Admin:
- Make sure that all the staff under his supervision are always punctual for duties and provide the necessary support to other staffs as required especially the Log Assist, Drivers, cooks and cleaners
- Takes responsibility of the guest house through checking and reporting concerns to the field Manager.
Reporting:
- Prepare a monthly activity report for submission to the Log coordinator through field Manager.
Qualifications, Skills and Experience:
· Diploma in Business Administration/Financial Accounting or Logistics related field
· Fluent English (written and spoken) and Arabic
· Prior experience of working in Logistics Officer position in a multi-cultural environment
· Computer literacy (Microsoft Office Word and Excel spreadsheets; Outlook)
· Excellent interpersonal and communication skills
· Well-established networks with local suppliers and service providers an advantage
To Apply: Qualified candidates are encouraged to submit their full CV with a covering letter to the following email address: human.resources@sudan.theirc.org. Please indicate the title of the position applied for in the subject line of the email. Alternatively, applications can be hand-delivered to IRC’s Rumbek Office. Please clearly mark the position title. Deadline for submission: 9th, December, 2011.
Please do not submit education/service certificates at this stage.
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