COUNTRY: Kenya. CITY: Dadaab. Starting date: 03/01/2012 Closing date for application: 28/12/2011 Length of the assignment: 4 months, renewable Advertisement reference: SURMANE/Firstname/LogCo/Kenya
Handicap International is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.
Handicap International is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.
Directly linked to the Emergency Response Department of Handicap International France, the expatriate will be mandated for the following mission:
MISSION CONTEXT
Somalia, the neighboring country of Kenya, has been designed the most failed state of the world in 2011 . Due to civil conflict and drought, United Nations decided in 1992 to start an operation in Mogadishu (“Restore Hope”). In the same time, several tens of thousands people fled Somalia to Kenya. As a result of these influxes, the creation of refugee camps in the North Eastern part of Kenya has been decided and especially in Dadaab. Most of these refugees are still in Dadaab today. Dadaab is located in the east of Kenya, at about 90km from the Somalia border. The camps complex is composed by three “historic” refugee camps: Dagahaley, Ifo and Hagadera, located in a circle of 17km around Dadaab. Despite official closure of the Kenya / Somalia border by the Kenyan Government in January 2007, Dadaab refugee camps complex has received over 200,000 Somalia refugees over the past four years. Since October 2010 however, the numbers of refugees increased to over 10,000 a month, mainly because of the conflict in Somalia and since May 2011 because of the long and severe drought in the horn of Africa. The United Nations have declared on 20th of July a situation of famine in 2 regions of Somalia and on 3rd of August 2011 it was extended to 5 regions of Somalia. The number of refugees received between January and mid July 2011 is more than 60,000. The current population in the camps is around 400,000 refugees, while the three camps (Dagahaley, Hagadera and Ifo) have a total holding capacity of 90,000 persons (30,000 each). There are about thousands of new refugees who have no where to settle and are spontaneously settling on the outskirts of the camps. However, in response to the critical needs of newly settled refugees, the Kenyan Prime Minister made a public statement requesting UNHCR to open the new sites in the area and provide assistance in terms of health care, shelter, education and food. As a result UNHCR and implementing partners (IPs) decided to open two new camps (Ifo Extension and Kambioos) with an additional capacity of 180,000 refugees. The resettlement in these new camps has started on July 25 and is still under process. Regarding these facts, Handicap International has identified critical needs for the most vulnerable (especially for persons with disabilities, older and persons with serious medical conditions), such as: - access to food and safe water, - access to sanitation facilities, - access to health services, - access to adapted shelters, - access to a secure environment and protection, - access to other specific services according to their needs.
Handicap International, in the frame of its holistic approach to the most vulnerable called Disability and Vulnerability Focal Point (DVFP), proposes an immediate humanitarian response in order to cover the needs of the Dadaab camps vulnerable population. The strategy of these DVFPs is to identify most vulnerable persons (and particularly PWDs) in their community and enhance their access to basic and specific services. Because of the increased vulnerability of the new arrived refugees, Handicap International will focus its activities in the two new camps (Ifo extension and Kambioos) and in the outskirts of the three existing camps. This project, like all projects currently being implemented by the ERD, will focus particularly on extremely vulnerable individuals and their households, as these individuals often risk being excluded from assistance efforts, and given their original vulnerabilities, face additional barriers and challenges to cope and survive. The criteria of vulnerability could be enlarged according to the lack of coverage by the other actors and our financial and operational capacities. Also, HI aims to provide mainstreaming support to IPs at all levels in the emergency response. This mechanism for mainstreaming has been used successfully by HI in others emergency interventions (Haiti, Pakistan, etc). Since mid October 2011 the security situation has dramatically deteriorated. Kidnapping of Aid workers, increase in banditry; Kenyan offensive in Somali has increased threat of terrorist attacks in Kenya, including Nairobi and coastal touristic areas. Hit-and-run attacks against Kenyan security forces are frequent along the border. IED attacks against Kenyan Police were conducted in Dadaab area.
After a long suspension period due to security reasons, the HI project is now in the resuming phase. The activities and most of all the modalities of interventions have been adapted to the new security situation and overall context. The international staff is working in “remote control” from the secured humanitarian agencies compound in Dadaab (UNHCR compound). Exceptional but limited movements in the refugee camps can be organized time to time to monitor the evolution of the security situation on the ground and for some specific tasks. The support national staff is also mostly working from the compound with regular assignments on the field according to the needs. The project national staff is working in “semi-remote control” from secured places in the refugee camps. Movements of the national staff team to and from the camps are organized on a daily basis.
JOB DESCRIPTION:
Based in Nairobi (20%) and Dadaab (80%), under the direct responsibility of the Head of Mission and in close collaboration with HQ Log Referent, you will be responsible for:
GLOBAL OBJECTIVE - Ensure the respect of HI and donor logistics guidelines (management of purchase, stock, supply, equipment, and vehicle); - Responsible for supervising the opening and shut down of HI DAU bases within all the country and ensure their regular maintenance; - Coordinate with the Administration Coordinator, and project expatriates the logistics activities for the emergency operations; - Recruit the national staff in Dadaab / Garissa, and manage directly the logistics national staff dedicated to the emergency operations; - Report to the Head of Mission and HQ on regular basis about all logistics activities regarding the emergency operations; - Monitor the logistics procedure on the mission. - Take part in the management of security at national level in close collaboration with the Head of mission (40 to 60% of the time)
DETAILED RESPONSIBILITIES
REPRESENTATION - Being the interlocutor of Handicap International towards providers, companies for all issue related to logistics related to the emergency operations; - Participate actively to logistics coordination and information meetings (NGO coordination, cluster, etc.) at Dadaab level. - Being the “security focal point” for HI in the related meetings and liaise with the safety and security department of UNHCR and with other security advisors from NGOs.
GENERAL COORDINATION - Being the focal point for all logistics related matters; - Implement procedures and processes (purchases, fleet, storage, equipments), and ensure they are well understood and respected; - Setup coordination routine system (meetings, reports, situation points, etc.) to ensure a smooth diffusion of relevant information (logistics); - Provide logistics guidance and advice to support and programme staff to ensure a smooth programme implementation. - Participate/advice in the development and implementation of security policies, procedures and analysis for HI programs.
SECURITY MANAGEMENT - Elaborate and update security guidelines/procedures at Nairobi, Dadaab and field level. - Ensure the respect of the security guideline, the good implementation of the security tools and the efficient compliance with the procedures and rules from all the members of the mission (national & international staff); - Develop and conduct security inductions for all incoming staff - Identify, create and maintain a security network with INGO/UN and other actors. - Ensure that radio operator and drivers are correctly trained to react positively in case of emergency situation. - provide regular security briefing and training to the expats and to the national team. - Attend security meetings and provide regular feedbacks and minutes/reports. - Conduct regular assessment to field site, compound, to the security situation on sites where HI teams are working. - Elaborate and update all procedures related to security (movement, communication, compound management …) - Ensure that every single incident is reported as fast as possible to the Head of Mission. - Responsible to develop and oversee security training and briefing tools to ensure maintenance of security best practice. - Provide leadership and guidance on safety and security related matters to local staff - Ensure HI offices and guest houses have appropriate protection measures in place - Work in close collaboration with the Head of Mission for all security issues (security guidelines updates, geopolitical follow up, incident reports and analysis);
PURCHASE MANAGEMENT - Ensure the respect of HI (and donor if required) purchase procedure; - Anticipate on derogation, and mention it in proposals; - Identify and plan the mission purchases in collaboration with the rest of the team (OM, HoM, Admin Co); - Ensure the quality of the purchase and the delivery deadlines; - Supervise the follow up the order/purchase until delivery - Compile and supervise regular purchases follow up from NRB and DA (PSR follow-up) in close collaboration with the Finance Department for down payments and monthly budget follow up; - Supervise a good filing of all purchase documents; - Centralize/control/ and send the purchases files of the mission to HQ. FREIGHT MANAGEMENT - Supervise the compilation of the clearance file for any incoming freight according to the country standard rules - Supervise the good and effective follow-up on the clearance process together with the logistics team in Nairobi and the regular and realistic feedbacks to the emergency team on the on going clearing procedures provided by the base logistician in Dadaab. - Provide accurate advice and to make relevant decision on the clearing procedures matters and raise any related issue in an effective timeframe.
STOCK MANAGEMENT - Ensure the respect of HI (and donor if required) stock management procedure; - Ensure the implementation and use of A2S stock management software on the mission, and provide regular trainings ;( subject to change, according to the needs) - Ensure the traceability per donor and projects; - Supervise the provision of regular inventory (weekly, monthly) for the different items stored within the mission, and spread to the programs by Base logistician; - Supervise the stock supplying according to local constraints; - Supervise the warehouse management and control system;
EQUIPEMENT MANAGEMENT - Ensure the respect of HI (and donor if required) equipment management procedure; - Supervise the security and the follow up of the equipment used on the mission (identification forms, marking, equipment files, reparation request, etc); - Supervise the security and the follow up of the communication and IT equipments on the mission (ID forms, marking, equipment files, reparation request, etc); - Responsible of the effective and appropriate overall allocation of the equipments
- Supervise the effective compilation of the inventory equipment list on a regular basis.
VEHICLE MANAGEMENT - Ensure the respect of HI (and donor if required) vehicle management procedure; - Supervise the general follow up of the emergency operations vehicles (consumption checks, movement planning, implementation of regular maintenance, etc.); - Supervise the handling transport contract negotiation and signature with suppliers and follow up; - Define the more relevant means of transport for goods delivery and process the administrative formalities related to it (by road, by plane, etc.).
TEAM MANAGEMENT
- Organize and supervise your team, composed of:
Expatriates: - 1 expat Capital Logistician - 1 expat Base Logistician Dadaab
National staffs: - 1 national logistics officer - 1 liaison/security officer (to be recruited) - 3 national logistics assistants - 1 radio operator/fleet manager - 6 drivers - 12 guards on sites
- Being vigilant regarding the staff knowledge of and compliance with the internal rules and regulations especially with the ethics dispositions regarding respect of the beneficiaries (including the child protection policy and the charter on Protection against sexual exploitation and abuse).
- Ensure the daily management of the mission’s logistics team (induction briefing, job description, action plan, coordination meeting, individual follow-up, individual support, evaluation, etc.);
- Being concerned and aware on the personal and professional evolution of each member of your staff, and its development within the mission;
- Ensure conflict resolution (personal and professional) within your team and inform the head of mission and the administrator;
- Propose whenever you think it is needed to your Line-Manager relevant adaptation of the organisational chart and job descriptions (responsibility definition, etc.).
REPORTING - Ensure a regular and effective reporting on your activities to your line-manager (upon his request) and to the HQ (compilation of the monthly logistics report); - Provide a mission report or handover document at the end of your contract; - Debriefing at HQ at the end of your mission (and during Home-Break).
REQUIRED PROFILE
- Relevant experience in security management in a volatile context
- Relevant experience in elaboration of security tools and procedures
- Experience managing safety and security incidents
- Regional experience desirable.
- Familiar with the challenges of remote management
- Degree in Logistics recommended
- 3 years of Professional experience in the related field
- Previous significant experience with NGO necessary, preferably in emergency context
- English mandatory (oral and written)
- Strong interpersonal and intercultural skills
- Ability to work under high pressure with a great level of personal organisation
LIVING CONDITIONS
There is limited place in the HI guesthouse in Dadaab, housing of the HI staff under tents (comfortable, 3.8m x 2, 7m) with all the necessary basic equipments (bed, mattress, fan…) in a safe compound (UNHCR and other NGOs). DAU plot is shared with HI DAD. Food is prepared and served in the compound (cafeteria HI). Offices and storage are also partly under tents. Very few movement outside the UN compound in Dadaab. Movements under escort to the camps and Garissa. Not possible to move out of compound after 18h00.
EMPLOYMENT CONDITIONS:
Volunteer: 750 or 850 Euros monthly indemnity + living allowance paid on the field + accommodation + 100% of the medical cover taken in charge by HI + repatriation insurance + indemnity for partner and children Salary: “salary bracket” gross salary/month + 457 Euros net expatriation allowance + 50% of the medical cover taken in charge by HI + repatriation insurance + indemnity for partner and children
To apply, please send your CV and a cover letter to: Mariana Echevarria HANDICAP INTERNATIONAL Direction de l’Action d’Urgence Réf: SURNAME/Firstname/LogCo/Kenya. E-mail : officerh@handicap-international.org
TO APPLY, click on this link :www.handicap-international.org
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