General Description of the Programme: GOAL South Sudan runs a Primary Health Care & Nutrition Programme in Twic County, Baliet County, Ulang County and Abyei Administrative Area, South Sudan. Programme activities include the provision of basic Primary Health Services, WASH activities, community health education, mother and child healthcare, immunization campaigns, and food security. GOAL South Sudan has, in response to the influx of refugees from Blue Nile State, just begun an emergency programme in Maban County, Upper Nile State.
General Description of the Role: The Area Coordinator is responsible, as the most senior field staff, for all GOAL programme activities in the project location. The AC should have a good top-level knowledge and understanding of all activities in their location, in particular they should be aware of the constraints faced by their team and be actively working with their teams to manage these constraints and trouble shoot problems as the arise.
Overall Objectives of the position: The AC is responsible for all activities in their programme site; this responsibility covers the operational/support functions (Human Resources, Logistics, Finance & Admin, and Security) and direct programme activities (Primary Health Care, Watsan, Construction and Livelihoods) and included coordination, programme planning and overseeing the day-to-day operations of senior field staff.
To ensure good management of GOAL’s programme activities in the geographical location, the AC is responsible for ensuring that the programmes receive the maximum possible level of support from to the Operational/Support functions. This will involve ensuring: 1. Proper planning by the programme departments to ensure programme implementation in accordance with the donor proposals 2. Good, timely coordination between the different programme departments and Operational/Support functions. 3. An understanding by all parties of the constraints faced by other departments. 4. The efficient performance of the Operational/Support functions. 5. If required the AC has a role to play resolving any conflicts between the different departments.
Key Duties Coordination and programme planning of the GOAL teams Oversee day-to-day operations of senior staff Submit weekly and quarterly reports and provide input for donor reports and proposals Coordination with the Government, UN and NGOs Oversee HR issues in the project Oversee finance department External coordination to ensure GOAL’s position Implement other tasks as identified by the CD
External Coordination Liaise with partners (UN, INGO, State Ministries and bodies) at state and county level; attend all appropriate co-ordination meetings and share information regarding projects and security where relevant. Attend donor meetings if and when requested by the Country Director.
Security The AC is automatically the Security Focal Point for their programme site, and thus responsible for the safety and security of their team and at all times. GOAL documents safety and security stand operating procedures for all locations and it is the ACs responsibility that these are followed. The AC must monitor the security situation and provide regular informant to the CD/Security Officer of any incidents, changes or adverse conditions affecting staff safety or project operations in the region. This will necessitate coordination with other relevant actors.
Programmes • Weekly coordination meeting with AHM other programming heads of department, combined with a robust schedule of site visits to ensure that the AC is familiar with the programme activities. • The AC responsibility is limited in the fact that the technical staff will provide technical direction and support for programme activities. Technical responsibility for the programme activities will always remain with the programme coordinators in the programme site (AHM, Field Engineer etc) and in Juba (ACD Programmes, Primary Health Care Coordinator, Nutrition Coordinator, Watsan Coordinator etc). • The AC must be familiar with the Donor contracts and proposals related to their programme site. They ought to be aware of the different activities and indicators contained in the proposals and on the progress made towards achieving those targets. • The AC is responsible for ensuring that all visits such as donors, Head Office, special delegations etc (authorised by the CD) are successful.
Construction Overseeing Construction issues in the programme site, to ensure all construction projects are executed in a safe and cost effective manner.
Logistical Overseeing the Logistical department in the programme site, to ensure all logistical requirements are provided in a timely and cost effective manner.
Personnel Overseeing HR issues in the programme site, including the implementation of GOAL’s South Sudan HR Manual and day-to-day management the HR Field Officer. The AC must also ensure all new hires are properly authorized, inducted and briefed; proper HR records are on file, in addition to overseeing the payroll and holiday entitlements. The AC is also responsible for ensuring that the day to day living and working conditions in their sites is of an acceptable standard or that plans are in place and being implemented to bring the location up to the required standard.
Financial Overseeing the Finance department in the programme site, including the day to day basis managing the Financial Field Officer and ensuring that GOAL’s Financial Guidelines are adhered to at all times, reporting any breaches to the Financial Controller/CD. Monthly review of spending and forecasting plus weekly cash counts are conducted
Requirements Experience in programme management Good interpersonal and motivational skills Flexible/motivated Experience in report writing Experience liaising with governmental / local authorities and other NGO’s Experience in managing staff safety and security requirements and good analytical skills of political and security situations.
Reporting to: Country Director Salary: Dependent on experience Contract Length: 12 months
If you would like to apply for the above position, please send your CV and covering letter to applications@goal.ie, ensuring that the job title and location of the role are clearly stated in the subject line of your email. Thank you.
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