Administrative / IT Assistant

Africa Society for Blood Transfusion Kenya (AfSBTK) is an indigenous professional nonprofit making organization, dedicated to supporting and advancing the highest ethical and professional standards in blood transfusion medicine in order to achieve adequate, safe and cost effective national blood supply.

Drawing on its extensive technical and clinical expertise, AfSBT-K is actively involved in supporting safe blood transfusion practices, adequate supply of blood and blood products and appropriate utilization to the existing healthcare systems in Kenya.

AfSBTK has received a financial grant from CDC to provide Technical Assistance to NBTS aimed at the Implementation and Expansion of Blood Safety Activities in Kenya.

AFSBT-K seeks to recruit competent and qualified Administrative Assistant as stated below.

Job Title: Administrative / IT Assistant

Reports To: Program Manager

Location: Nairobi

Job Summary

The Administrative / IT Assistant has the overall responsibility for the provision of administrative and IT support for the blood safety program.

Essential Duties and Responsibilities Include

• Managing the office operations.
• Supporting AfSBTK working committees and ensuring their operations including supporting their meetings.
• Scheduling of appointments for AfSBTK staff as required.
• Documentation of all processes
• Coordinating office logistics.
• Maintaining and updating the membership database.
• Providing on-site IT support.
• Provide and conduct preventive maintenance on IT equipment, network and software.
• Maintain the AfSBTK website including updating content and ensuring membership subscriptions are up to date.
• Conducting regular data and information backups
• Any other tasks assigned by the program Director or Program Manager

Minimum Requirements /Qualifications / Experiences

• Diploma in office management, business administration or IT. A university degree in any of the disciplines will be an added advantage.
• Minimum of three years experience as an office administration assistant or equivalent.
• Working knowledge of email, internet, intranets (LAN); experience on web management will be an added advantage.
• Excellent organizational skills
• Good communication and writing skills, both in English and Kiswahili.
• Ability to work for long hours with minimal supervision
• Good interpersonal relationship skills
• A team player
• Demonstrate flexibility and cultural sensitivity
• Advanced working knowledge in MS office
• Basic Working knowledge in HTML, MySQL
• Basic Hardware and Network troubleshooting skills
• Maintain strict confidentiality of all privileged information
• A person of proven integrity
• Promote AFSBT-K interests at all times.

Working Conditions

• Based in Nairobi
• Long hours and weekend work sometimes required
• Travel outside of Nairobi may be required

To apply email your application including a cover letter indicating expected salary, detailed CV with three referees and copies of educational certificates to info@afsbt-kenya.org

Applications can also be hand delivered at our offices.

All applications should be addressed to:

The Director
Africa Society for Blood Transfusion Kenya
P.O Box 2584 - 00202,
Nairobi - Kenya

Physical Address: Navigators Kenya Complex Second floor Block D, Kindaruma Rd off Ngong Road

Only short listed candidates will be contacted.