Travel Assistant - American Embassy Uganda

U. S. Mission, Uganda
VACANCY ANNOUNCEMENT

Number: 058/2011 Date: 09/30/2011

OPEN TO: All Qualified Locally Employed Staff
OPENING DATE: September 30, 2011
CLOSING DATE: October 13, 2011
POSITION TITLE: Travel Assistant; FP-6; FSN-8
POSITION LOCATION: Chancery (FMC)
HOURS OF WORK: Full time; 40 hours /week

"The American Embassy is seeking for an individual for the position of Travel Assistant in the Financial Management Center."

Note: All applicants who are not family members of USG employees officially assigned to post and under Chief of Mission authority must be residing in country and have the required work and/or residency permits to be eligible for consideration.

BASIC FUNCTION OF POSITION
Assists travelers making travel arrangements to include making recommendations, consistent with all travel regulations and post guidance, about travel routes, lodging options, per diem allowances, mixed transport options, etc. Advises USG direct hire staff about their travel related entitlements and ensures that their travel authorizations conform to the regulations. Coordinates with the Travel Agent/Contractor and Customs & Shipping staff to ensure that travel related permissions/formalities (visas, medical, time, etc) are adhered to. Works with Travel Agent/Contractor to ensure that tickets are issued for properly approved travel authorizations. Maintains recordkeeping to support validation and research needs, with a focus on softcopy recordkeeping wherever possible. Working with relevant Management Section staff, maintains appropriate contacts with travel vendors. Coordinates with relevant staff to ensure that the travel needs of Mission visitors (including 100s of VIPs per year) are appropriately serviced.
In addition, with the introduction of the e-Travel system, which is linked to the financial accounting system (RFMS), this person will be responsible for maintaining the integrity of the interface between the systems, training all serviced Mission personnel on how to use the e-Travel system, helping set up and disable users, and, through SOPs, ensuring that USG and post policy are properly adhered to during the approval of travel authorizations and travel advances. Will also work with and support the Accounts Receivable Clerk to ensure that travel advances are collected in a timely manner
A copy of the complete position description listing all duties and responsibilities is available on www.kampala.usembassy.gov.

REQUIRED QUALIFICATIONS
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
1. Education required: University degree in accounting, business administration, or finance is required.
2. Work Experience: Three years of progressively responsible experience in accounting, voucher examining, business management is required.
3. Language Requirement: Level IV English ability (fluent written, spoken and reading) is required.
4. Knowledge: Working knowledge of standard accounting policies and procedures regarding advances and accounting for advances, working knowledge of internal controls is required.
5. Skills: Must have the ability to:
- Interact with tact and diplomacy with all levels of Mission personnel
- Articulate complex issues both orally and in writing
- Interpret and apply technical regulations
- Work in a pressurized environment
- Meet deadlines
- Competently navigate around MS Word, MS Excel and MS Access
- Work independently on routine matters are required.

SELECTION PROCESS

When equally qualified, US Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA

1. Management will consider nepotism/conflict of interest, budget, and visa status in determining successful candidacy.

2. Current employees serving a probationary period are not eligible to apply.

3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.

4. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their appointment.

5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.

HOW TO APPLY

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174); or

2. A combination of both; i.e. Sections 1-24 of the UAE along with a listing of the applicants work experience attached as a separate sheet; or

3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus

4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

5. Any other documentation (e.g. essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.

Failure to do so will result in an incomplete application.

A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; If yes, provide number)
I. U.S. Social Security Number and/or Identification No.
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver's License Class/Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. Reference


SUBMIT APPLICATION TO
Human Resources Office
Plot 1577 Nsambya Road
P. O. Box 7007, Kampala
Telephone: 0414-259-791/5
By Fax:
0414-341-863
Or by e-mail:
KampalaHR@state.gov

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