PROCUREMENT OFFICER (I)

Reporting to Chief Executive Officer the Procurement Officer will be responsible for ensuring efficient and effective procurement of goods, services and works.

Core Duties and Responsibilities

Prepare documentation, undertake tender exercises and arrange for formal execution of contracts to enable the fund obtain goods, services and works,
Coordinate the receiving, opening and evaluation of tenders, proposals, quotations
Issue procurement and disposal documents to suppliers in accordance with the law and regulations
Maintain effective liaison with the legal department in respect of contract issues, ensuring that documents are legally vetted
Co-ordinate the formal vetting of prospective tenderers to determine their suitability for trading.
Undertake negotiation with suppliers to resolve disputes, arrange contract variations and enforce contractual obligations.
Monitor designated Fund contracts to provide effective support to customers during the implementation, review and renewal of such contracts
To be familiar with supply markets and routinely undertake supply market research and analysis to ensure that the commercial risk to the Fund is minimized, and commercial opportunities are identified.
Maintain and update annually standing lists of pre-qualified suppliers
Offer advisory services to user departments for effective and efficient implementation of the procurement plans.
Maintain proper procurement records (purchase returns) i.e. for submission to the PPOA.
Raise LPOs and LSO’s and conduct periodic and annual stock taking.
Contribute to the development, implementation and delivery of the annual Departmental service plan, key performance indicators, and the Fund’s procurement strategy.

Educational Requirements

Qualifications /personal competencies/requirements

The candidate must have a Bachelors Degree in Procurement (Supply Chain management; purchasing and supplies management), Business, commerce, economics or equivalent from a recognized university.
Possession of Masters Degree will be an added advantage.
At least six (6) years relevant work experience preferably in a public sector institution
Professional qualification in purchasing & supply
Membership to the chartered Institute of procurement and supplies (CIPS) or the Kenya Institute of supplies Management (KISM) or any other relevant professional body.
Must be familiar with Public Procurement and Disposal Act.

Additional Requirements

These positions call for people with good interpersonal and communication skills, self driven and able to work with minimum supervision. Qualified and interested candidates should submit their application letters with C.V’s and names of three professional referees

Clearly indicating the title and reference of the position applied for on the envelope.

YOUTH ENTERPRISE DEVELOPMENT FUND IS AN EQUAL OPPORTUNITY EMPLOYER.

POTENTIAL MALE AND FEMALE CANDIDATES WITH DISABILITIES ARE ENCOURAGED TO APPLY.

We regret that only shortlisted candidates will be contacted.

Website: www.youthfund.go.ke.