Planning, Monitoring & Evaluation Manager

VSF - Belgium is a recognized developmental International NGO founded in 1995 working with disadvantaged communities to increase their standards of living, improve food security and livelihood sustainability through improved animal health and animal production.

In East Africa, our programmes focus on community based animal health services, capacity building of local institutions and governments, conflict mitigation and sustainable natural resource management.

Position Title: Planning, Monitoring & Evaluation Manager

Duty Station: Regional Office, Nairobi

Deadline for Application: 27/10/2011

Availability: Immediately

Role

The main role of the position of a Planning ,monitoring and evaluation manager is to ensure adherence to set project monitoring protocols, evaluate the performance of projects and ensure the proper funding of the regional strategic plan within VSF Belgium.

The PM&E Manager is responsible for guiding the overall M&E strategy and implementation-related activities within the project and via partners and providing timely and relevant information to all project stakeholders.

Critical tasks for the M&E Manager are to manage and further enhance the M&E system, ensuring it is implemented effectively, including data collection activities, survey work, training, analysis and M&E reporting.

To accomplish these responsibilities the PM&E Manager works closely with all parties involved in M&E design and implementation including: project managers and field staff, representatives from partners and key stakeholder groups, external consultants and donors.

Main Responsibilities

• Ensure effective planning and management of Monitoring and Evaluation Systems
• Evaluate project progress and performance on activities based on indicators outlined in project logical framework
• Evaluate technical competences of VSF Belgium and partner projects
• Conduct beneficiary impact assessments and assess project effectiveness from the perspective of the beneficiary communities served by the project
• Make necessary recommendations on the way forward to improving projects
• Ensure donor regulations are met in implementation of project activities
• Examine project coverage, relevance of activities in relation to targeting and addressing priority community needs, efficiency, effectiveness and to what extent the project interventions are or will be replicated
• Assess roles and ownership by communities, Government and private sector viz a viz VSF Belgium projects
• Assess possible areas for new funding opportunities.
• Develop reporting frameworks and disseminate reporting guidelines for various projects
• Organize and manage external evaluation missions for consortia projects
• Active involvement in monitoring VSF B projects in East Africa
• Develop VSF B’s M&E tools and system and M&E Framework.
• Synchronize all country program reporting systems in the VSF B East Africa region. Ensure uniformly defined Indicators, data reporting requirements, new staff training in M&E capabilities, roles and responsibilities.
  
• Maintain the functional operation of the M&E System needed to ensure quality
• Ensure facilitation of knowledge building and knowledge sharing in the area of monitoring and evaluation
• Quality control of all reports, proposals and concept notes being sent out to HQ and to the donor.
• Other duties assigned by the supervisor
• Ensure the level of funding- grants is appropriate to implement the regional strategic plan
  
• Identify funding and co-funding opportunities
• Answer call for proposals
• Develop concept notes and full proposals

Essential or Minimum Requirements

Requirements

Education:

• University degree in management and /or development related field
• Post graduate training in organisational development, project cycle management and community based, participatory approaches, or business administration.

Knowledge and experience:

• At least 5 years experience in project development and management especially in pastoralist areas
• Very good experience with proposal writing;
• Good knowledge of donors rules, in particular EC, ECHO and USAID;
• Experience of working in other countries is an advantage
• Good knowledge of project cycle management and results based management
• Proven experience of monitoring and evaluation of development projects
• Experience with the logical framework approach to M&E and with quantitative, qualitative and participatory M&E approaches.
• Experience with participatory community empowerment monitoring and evaluation approaches.

Skills:

• Strong management, planning, organizational and coordination skills
• Proven ability to work with a range of stakeholders including civil authorities, donors and project partners
• Computer literacy with very good MS Word, Power point and Excel, and
• A knowledge of statistics and the use of statistical analysis software e.g. SPSS, EPI-Info would be an advantage
• Strong interpersonal and communication skills
• Accuracy, Good writing and reporting skills
• Ability to work independently, under pressure and meet strict deadlines, prepare and present issues at all levels
• Ability to deal with conflict and crises
• Fluency in written and spoken English

Attitudes:

• Identify him/herself with the mission, vision and values of VSF-B;
• Proactive and self-driven
• Displays intercultural sensitivity;
• Respect in dealing with others;
• Affinity for NGO work in general;
• Willingness to travel (regular visits to the field)
• Strong team player and adept at creating a strong team spirit

Please send your application letter, CV and list of 3 references by e-mail (reference “PM&E”) on or before 27/10/2011 to recruitment@vsfb.or.ke

This vacancy is open to male and female candidates.

Only short listed candidates will be contacted.

For more information: www.vsf-belgium.org