Head of Office

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM has a proactive recruitment policy to increase the representation of nationals of non-represented member states. Qualified applicants from the following countries will be favorably considered:

Angola, Armenia, Bahamas, Belize, Benin, Cambodia, Cape Verde, Congo, Cyprus, Czech Republic, Dominican Republic, El Salvador, Gabon, Gambia, Guinea-Bissau, Honduras, Jamaica, Lesotho, Libya, Lithuania, Luxembourg, Madagascar, Malta, Mauritania, Mongolia, Morocco, Namibia, Niger, Nigeria, Paraguay, Slovenia, Somalia, Swaziland, Timor Leste, Togo, Trinidad and Tobago, Tunisia, Yemen

Context

Under the overall supervision of the Chief of Mission (CoM) in South Sudan and in coordination with the relevant Programme Coordinators and Resource Management Unit, the successful candidate will be accountable for the management of IOM staff, assets and other resources within Upper Nile State. He/ she will be responsible for contributing to the programme implementation planning and development, monitoring and evaluation of IOM activities in the sub- office.

Core functions/ responsibilities:

  1. Supervise the administrative functions, including but not limited to:

a. Managing staff and ensuring that IOM rules and regulations are implemented and observed and followed.

b. Tracking and supervising the financial expenditure per project code. Maintain records in coordination with the RMO unit and in accordance with programme standards.

c. Ensuring proper management of the office and maintenance of the IOM properties, infrastructures and assets. Ensuring an updated inventory of assets, in coordination with relevant departments.

d. Supervising the procurement and logistics services; including contracts with suppliers of goods and services.

  1. Identify and develop projects and activities of interest for IOM in coordination with the relevant Programme Coordinators, the Programme Development Officer in Juba and in cooperation with government partners and communities.

  2. Develop and maintain close liaison with local authorities (including the Sudan Relief and Rehabilitation Commission), assistance actors (including non-government organization’s (NGOs) and United Nations (UN) agencies)), and with the United Nations Mission in South Sudan (UNMISS). Represent the Organization and participate in coordination meetings at the state level vis-a-vis the Government and partners (such as UN Country Team (UNCT), Humanitarian Country Team (HCT), among others.

  3. Monitor the performance of the programmes to ensure that the targets are being met, in coordination with Programme Coordinators.

  4. Provide the CoM an objective overview of the performance of the programmes and isolate any factors that may be leading to underperformance and prepare proposals for appropriate action.

  5. Analyze operational and administrative activities and prepare recommendations with a view to increasing their effectiveness and streamlining procedures.

  6. Provide regular reports to the CoM in order to provide an objective overview of programme performance. Prepare and submit reports to the CoM covering office operations, programme implementation, and progress programmes.

  7. Oversee local recruitment and provide training to staff in accordance with area needs and programme requirements, in coordination with Chief of Mission and the relevant units in Khartoum.

  8. Ensure the security of the staff and IOM properties in close coordination with UN Department of Security and Safety (UNDSS) and the state level Senior Management Team (SMT).

  9. Implement projects/ programmes, if/ when required/ applicable. Coordinate with the relevant specialized agencies in Juba in the following areas:

a. Provision of onward transportation assistance to returnees

b. Provision of emergency humanitarian assistance, in particular non-food items (NFI) and Emergency Shelter (IOM is NFI& Emergency Shelters Cluster Lead in South Sudan)

c. Common logistical services, providing free-to-user transport and other services to the humanitarian community in South Sudan

d. Emergency Water, Sanitation and Hygiene (WASH)

e. Tracking and monitoring of Internally Displaced Persons (IDPs) / returnees and skills profiling/mapping

f. Immigration and Border Management

g. Rapid Response Fund, small grants to Community Based Organizations (CBO) /NGOs in health/ NFI/WASH and Information Management

h. Reintegration of returnees and Disarmament, demobilization and reintegration (DDR), conflict prevention and stabilization programmes

i. Health interventions, migrant/returnee health and mobile health clinics for IDPs

  1. Perform such other duties as may be assigned.

Desirable Competencies

Behavioural

a) takes responsibility and manages constructive criticism; b) works effectively with all clients and stakeholders; c) promotes continuous learning: communicates clearly; d) takes initiative and drives high levels of performance management; e) plans work, anticipates risks, and sets goals within area of responsibility; f) displays mastery of subject matter; g) contributes to a collegial team environment; h) incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; i) displays awareness of relevant technological solutions; j) works with internal and external stakeholders to meet resource needs of IOM.

Technical

a) delivers on set objectives in hardship situations; b) effectively coordinates actions with other implementing partners; c) works effectively with local authorities stakeholders, beneficiaries and the broader community to advance country office or regional objectives.

Desirable Qualifications and Experience

a) Completed advanced university degree from an accredited academic institution preferably in Political or Social Sciences, Business Administration, Law or alternatively an equivalent combination of relevant training and experience; b) extensive experience in project/ office management; c) three years experience in the field of early recovery and recovery of which two in post-conflict environments (five years for those with 1st level university degree); d) experience in liaising with governmental and diplomatic authorities as well as with national, and international institutions; e) previous experience working with IOM and with UN specialized agencies an advantage.

Languages

Thorough knowledge of English. Working knowledge of Arabic and/ or local languages an advantage.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by October 18, 2011 at the latest, referring to this advertisement.

For further information, please refer to: http://www.iom.int/jahia/Jahia/pid/165

In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for applications.

Only shortlisted candidates will be contacted. You can track the progress of your application in your personal application page in the IOM e-recruitment system.

Head of Office Head of Office Reviewed by Unknown on 11:39:00 PM Rating: 5

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