Finance Administrator

Supervisor: WASH/Field Manager

Location: Marsabit

Job Summary: To provide administrative and financial support to the Emergency Project in Marsabit

Duties / Responsibilities:

The Finance and Administrator will be responsible for assisting in all administrative and financial systems reporting to the Project Manager. The position demands a good understanding of accounting and administration systems and processes.

Overall Objectives of the position:

* Assist the Project Manager to ensure smooth running of systems, which facilitate the smooth operation of the project
* Assist in both financial and administrative support on all emergency functions and processes.

Tasks and responsibilities

* Keeping financial records at the office. This includes maintaining cash book, bank book, obtaining bank statements and reconciling with the bank books.
* Updating all financial transactions daily by entering them in the relevant books.
* Preparation of payment vouchers which include payment requisition forms, float requisition forms, daily labor sheets, per diems forms etc.
* Provide administrative functions including procurement of the office needs, booking hotel reservation for visitors, payment of rent and utilities.
* Maintenance and management of office premises. This includes ensuring that office is clean and orderly at all times.
* Secretarial tasks (mail management, filling and paperwork, IT management, telephone etc).
* Payment of all approved transactions and ensuring that all invoices and receipts are received.
* Issuing floats and ensuring that they are all accounted for in one week’s time.
* Documentation of all monthly financial transactions and sending the file to Nairobi office.
* Perform any other duties as requested by the Project Manager.

Competencies

* A Diploma in Business Administration/ Accounting qualification.
* 3 years experience in administrative and accounting duties
* Good command of English
* Good understanding of administrative procedures and systems
* Proficiency in computer operations
* Excellent interpersonal, organizational and administrative skills
* Ability to work with culturally diverse groups of people.
* Ability to travel and work in difficult conditions and under pressure.
* NGO experience is an added advantage
* Proven integrity and accountability

To apply for the above position, please send your CV (maximum THREE pages—any more will be rejected) listing three reference including your last direct supervisor and salary expectation to

The Human Resources Manager
GOAL Kenya,
P.O Box 66242-00800,
Nairobi,

or by email to goalapplications@ke.goal.ie

Please put the job title of the position for which you are applying in the subject line of the email.

The closing date for all applications is Tuesday, 19th October 2011.

Due to the urgency of the position; CVs will be shortlisted on ongoing basis.

Only shortlisted applicants will be contacted and responded to after interviews.

No phone calls.

GOAL is an equal opportunity employer, qualified male and female applicants are encouraged to apply.