VTTI Accounts Assistant

VTTI operates a network of bulk petroleum Terminals in eleven countries across five continents. As a result of its ongoing continued growth, VTTI has expanded its operations to Kenya.

VTTI Kenya is completing its state of the art Terminal in Mombasa and will soon be operational.

Applications are invited from qualified and experienced Kenyan citizens for the following positions at our state of the art Petroleum Terminal in Kipevu, Mombasa:

Accounts Assistant

Location: VTTI, Kenya

Job Description

Responsible for processing of payments for supplied goods and services and the administration of staff payroll and benefits contribution.

Organisational Position: Reports to the Finance and Administration Manager.

Result Areas

Payment processing

Ensures the timely and accurate payment for services and goods received;

• Receives and reviews invoices from vendors, matches supporting documents and obtains approvals from the appropriate managers for payment approval by the Finance Manager.
• Posts approved invoice payments and reconciles subsidiary ledger to General Ledger.
• Processes all payments on the Straight to Bank platform and posts in Tomcat.
• Ensures monthly reconciliation of supplier statements.
• Prepares VAT and WHT returns, filing and payments on approval by Finance Manager.
• Reviews bank statements, verifies entries and posts interest and bank charges.
• Closes out bank reconciliation items.

Staff payroll processing

Responsible for administration of staff payroll and benefits contribution;

• Processes payroll salaries, benefits deductions and makes remittances upon approval by Finance Manager.
• Ensures timely remittance of monthly salaries, contributions and statutory deductions.
• Ensures compliance with PAYE, NHIF, NSSF regulations including filing of returns.
• In consultation with HR officer, reconciles monthly Health Insurance statements for approval by Finance Manager.
• In consultation with HR officer, prepares required payroll report and provides specifics to Finance Manager for monthly reporting.

General payments administrations

• Manages petty cash fund in line with policy and approved processes.
• Reviews other supplier invoices for payment approval and invoicing.

Records and Documentation

Responsible for the maintenance of Accounts Payable records and confidential employee documentation;

• Payroll deductions and benefits contributions.
• Supplier payment records; Quotations, Purchase orders and Payments.
• Petty cash disbursement details.

Reports, communication and social interaction

Maintains functional contact with the Finance Manager and has regular contact with department managers and staff within VTTI Kenya;

• Interaction and communication with management and employees in a confidential manner.
• Interaction and communication with vendors regarding payments.
• Interaction and correspondence with colleagues at VTTI headquarters in Rotterdam.
• Monthly HR Reporting for local office and corporate office.
• Accounts Payable reports to Finance Manager.

Performance Indicators

• Timeliness and accuracy of salary and benefits payments
• Compliance with statutory requirements for payroll PAYE, NSSF & NHIF.
• Compliance with requirements for VAT and WHT.
• Outstanding reconciliation items with suppliers.
• Outstanding reconciliation items with the bank(s).
• quality and timeliness of the various reports
• quality and timeliness of the various payments
• level of order and structure in files (financial archive)
• level of control and timely notification of cash flow position
• Petty cash control.

Qualifications & Experience

• University Graduate, Commerce, Accounting, Finance or Business Administration
• CPA qualification.
• Minimum 3 years experience in a results focussed, multi cultural, commercial environment which includes an accounting role and application of IFRS;
• Working experience of a business management system and proficiency in MS Excel.
• Payroll processing for not less than 20 employees.
• Preparation and filing of VAT, Withholding Tax, PAYE, NSSF and NHIF returns.

Competencies

• Social empathy and ability to engage across all levels of the organisation.
• High level of integrity.
• Service orientated.
• Good judgement and discretion.
• Good communications and negotiating skills.
• Good understanding of Accounting principles
• Thorough and attentive to detail
• Orderly and structured
• Planning and organisation capability.

For the above vacancy, kindly send your CV to hr@mtt.vtti.com