Duties
Tasks: Attend to the IRCC office communication systems : phone, fax, central email and route as appropriate following guidance from the IRCC Senior Secretary/Conferences Assistant (SSCA) and/or the IRCC Coordinator; Maintain full records and archives on all incoming and outgoing communications, and tracking of response, either manually or using computerised systems to be provided by the office Maintain fully updated the IRCC database of contacts in the IRCC member regional organisations, regional EU Delegations, and other institutions as directed by the Senior Secretary or the Coordinator and provide regular updates of key directories to all IRCC staff Assist , under supervision of the IRCC SSCA, in the administrative and logistical functions of the IRCC including the day-to-day functioning of the office; Assist, under supervision of the IRCC SSCA, in the preparation of Conferences, Meetings and Technical Workshops and Training seminars and onsite administrative management as directed by the Head of the IRCC Secretariat; Perform any other cognate tasks or duties assigned by the SSCA or IRCC Coordinator Qualifications and Experience : Diploma in Secretarial studies or comparable professional experience At least 7 years experience in administrative / secretarial support positions Language : Fluent in spoken and written English with good reporting, interpersonal and communication skills; Good working knowledge of French will be an advantage Remuneration The indicative ALL-INCLUSIVE annual salary at IRCC GS8 level at single rate (no dependents) ranges from US$ 14 088 to US$ 20 197. The exact positioning on the scale is determined solely by the Contracting Authority based on a set of factors including the number of years of qualified specific experience. For primary dependents annual allocations are as follows : - US$ 230/child - US$ 2 888/family in case of children enrolled full-time an educational establishment Due to constraints under the EDF financing made available for this post the maximum remuneration may not exceed the equivalent of EUR 1 248.- per month under the EDF IRCC PE funding. No other remuneration or allowances are foreseen. How to Apply Candidates are invited to fill , in their own handwriting, the application form available on the COMESA website under Opportunities>>Job Application format Candidates will submit, in a single envelope, the application form, together with a Motivation Letter, such that they are received before 22nd August 2011 at 17.00 hours, EITHER by recorded delivery (official postal service) OR hand delivered (including courier services) to : The IRCC Coordinator IRCC COMESA, Comesa Centre, Ben Bella Road PO Box 30051, 10101 Lusaka, ZAMBIA. The envelope should carry the following information: Tthe address for submission as indicated above; The reference code of the Vacancy Notice No. The words "Not to be opened before the short-listing session" The name of the candidate Additional information Applicants will be contacted only if they are short-listed and/or under serious consideration Applications received after the deadline will NOT be accepted. A written test may be held for some positions. Reference materials including candidate's own work and material may be used if properly cited. It is expected that commencement of contract and work should start on, or as soon as possible as from, 1 September 2011. The post(s) will be funded from resources of the 10th European Development Fund under the the IRCC Support programme (financing decision no. FED/2009/021-403), signed between the EU and COMESA. The funding will be channeled -through annual programme estimates and successive renewals of the post until the 27 July 2014 is therefore subject to such funds being made available in due time.
Job keywords/tags: Secretary , Receptionist
Secretary – Receptionist (SR)
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