Duties
Tasks : The Office Attendant of the IRCC Secretariat will be required to : Clean the project offices and its equipment to make sure that they are kept tidy and in a presentable manner Assist the IRCC Secretariat with administrative tasks such as sending faxes, photocopying, distribution of mails etc. service meetings organised in the office premises ensure permanency (answer phone, attend to visitors, etc) during short absences of secretary/receptionist inform management regularly on office maintenance consumables attend to energy saving by monitoring of facilities usage (aircon, lighting, etc) perform any other cognate tasks or duties assigned by the SSCA or IRCC Coordinator Experience / Skills : At least 5 years work experience in reputable institutions Familiar with operations of basic office equipment ( telephone switchboard, photocopier, fax ) Experienced in serving high level office meetings Committed to high standards of cleanliness and neatness of office premises Basic receptionist qualities and skills Good communication skills Language : Good spoken English and ability to record/communicate short messages in English Remuneration The indicative ALL-INCLUSIVE annual salary at IRCC GS1 level at single rate (no dependents) ranges from US$ 4 952 to US$ 6 948. The exact positioning on the scale is determined solely by the Contracting Authority based on a set of factors including experience. For primary dependents annual allocations are as follows : - US$ 230/child - US$ 2 888/family in case of children enrolled full-time an educational establishment Due to constraints under the EDF financing made available for this post the maximum remuneration may not exceed the equivalent of EUR 517.- per month under the EDF IRCC PE funding. No other remuneration or allowances are foreseen. How to Apply Candidates are invited to fill , in their own handwriting, the application form available on the COMESA websit under job opportunities. Candidates will submit, in a single envelope, the application form, together with a Motivation Letter, such that they are received before 22nd August 2011 at 17.00 hours, EITHER by recorded delivery (official postal service) OR hand delivered (including courier services) to : The IRCC Coordinator IRCC COMESA, Comesa Centre, Ben Bella Road PO Box 30051, 10101 Lusaka, ZAMBIA. The envelope should carry the following information: a) the address for submission as indicated above; b) the reference code of the Vacancy Notice No. c) the words \\\"Not to be opened before the short-listing session\\\" d) the name of the candidate
Office Attendant (OA)
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