Thursday, August 11, 2011

NAFASI ZA KAZI TANZANIA

The Arusha International Conference Centre (AICC) was established under the Public Corporations Act No. 17 of 1969 by a Presidential Order through Government Notice number 115, published on 25th August, 1978. The Centre is wholly owned by the Government of United Republic of Tanzania and operates under the purview of the Ministry of Foreign Affairs and International Co-operation.

The AICC was established to manage and control the Headquarters’ complex of the defunct East African Community and all other premises and lands in Arusha which belonged to the defunct East African Community and to provide facilities and services on the complex for purposes of conferences, meetings, seminars etc

The Centre’s mission is to promote and provide quality congress tourism services to national and International clientele for enhanced national social and economic development with the vision of being sustainable world class congress tourism.

The Centre invites applications from suitably qualified Tanzanians to fill in the below mentioned vacant posts:-

1. PROCUREMENT AND LOGISTICS ASSISTANT II (ONE POST) RE-ADVITISED

    Answerable to: Chief Procurement and Logistics Officer.

Qualification & Experience
    • Bachelor Degree or Advanced Diploma in Materials Management or its equivalent.
    • At least three (3) years proven experience as a Procurement Officer in a reputable Organisation.
    • Must be registered (Graduate category) by Procurement and Supplies Professionals and Technician Board (PSPTB).
    • Must be computer literate.
    • Knowledge of any inventory package will be an added advantage.
    Duties & Responsibilities
    • Handling procurement and supply activities at AICC
    • Enforcing approved procurement and stores regulations at AICC
    • Preparing budget plans for procurement by estimating and forecasting consumption of materials and services in terms of value and volume
    • Purchasing supplies and recording of purchases and materials in store
    • Supporting and implementing the functions of the AICC Tender Board
    • Preparing statements of requirement
    • Preparing contract documents
    • Enforcing implementation and control of procurement and budget

    2. ACCOUNTS ASSISTANT (ONE POST)

    Answerable to Accounts Officer

Qualification & Experience

    • Diploma in Accounting or its equivalent from a recognized institution
    • NBAA full ATEC certificate.
    • Must be computer literate
    • Knowledge of any accounting package will be an added advantage.

Duties & Responsibilities

  • Receiving and accounting properly for all cash and cheques from customers.
  • Issuing of bona fide receipts for cash and cheques received from customers.
  • Reconciliation of actual amount of cash received with receipt book totals.
  • Keeping in safe custody all moneys received under lock and key and ensuring daily banking.
  • Maintaining adequate and accurate records of cheques received.
  • Ensuring that all order forms are completed daily.
  • Keeping of book copies of used receipts under custody.
  • Making sure that all unused receipts are kept under lock and key.
  • Making bank reconciliation
  • Keeping ledger and books of accounts.
  • Preparing payment vouchers.
  • Preparing periodical financial reports (daily, weekly, monthly, quarterly and yearly).
  • Preparing monthly payroll and disbursement of salaries
  • Preparing returns/PAYE, NSSF, etc.
  • Examining and verifying accounting documents and all supporting documents attached to vouchers.

3. OFFICE MANAGEMENT SECRETARY II (ONE POST) RE-ADVITISED

Answerable to Human Resource and Administrative Officer

Qualification & Experience

  • Holder of Diploma in Secretarial Studies from a recognized institution who passed 50/60 w.p.m shorthand and passed manuscript and tabulation stage III, Secretarial duties and Office practice stage II, and must have short hand speed of 100/120 w.p.m.
  • Must be computer literate and with excellent knowledge and command of Microsoft Office applications (Word, Excel, Access, Power point).
  • At least Seven (7) years proven experience as an Office Management Secretary in a reputable organisation

Duties & Responsibilities

  • To handle letters and other documents.
  • Ensuring proper office housekeeping
  • Handling all matters that require highest degree of secrecy
  • Typing and word-processing various documents and electronic information
  • Communicating and providing information by relevant methods internally and externally to assist and enable organizational operations and effective service to connecting groups
  • Interpreting instructions and issues arising, and then implementing actions according to administrative policies and procedures
  • Receiving and answering fax/telephone calls/intercoms, giving information to callers and circulating information to appropriate officers.
  • Filing minutes, correspondence and other documents and maintaining files in secure custody places using laid down office procedures
  • To handle visitors, ascertain the nature of their business and relay information to the executive concerned.
  • To handle a diary of appointments, meetings, occasions, official travelling and other scheduled activities for the executives and inform/remind them before and on due date.
  • To prepare and facilitates departmental and other meetings and process records of the proceedings.
  • To take dictations and transcribe accordingly
  • To keep files, sensitive documents and other material in secured or confidential place.
  • To convey messages and instructions from executive to subordinates
  • Prepares list of office equipment and submit to the relevant offices
  • Making decisions on routine matters that need not be referred to his/her superior
  • To reply correspondences regarding routine issues which require standard information, with added responsibilities on decision making and problem solving that need not be referred to his/her superior
  • Composing correspondence, reports, forms, and other documents independently or from transcribing machines, notes, or general instruction
  • Drafting simple letters and other correspondence of routine nature accepting or rejecting invitations, acknowledgements, etc.
  • To guide and trains subordinates on their work.
  • To perform any duties relevant to the scope of work that may be assigned by Human Resource and Administrative Officer

Terms of Employment: Permanent and pensionable

Remuneration:
An attractive package commensurate with the qualifications and relevant experience will be availed to the successful candidate.

Applications:
Letter of application, curriculum vitae, copies of relevant certificates, testimonials, names and email addresses of three referees should be sent to the below mentioned address, so as to be received not later than 16th September, 2011.

The Managing Director
Arusha International Conference Centre
P.O. Box 3081
Arusha
Fax: 027 – 250 – 6630
E-Mail: md@aicc.co.tz
Website: http://www.aicc.co.tz.

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