World Concern Development Organization wishes to recruit a qualified and competent person for the following position.
Job Title: Human Resources Assistant
Location: Garisa
Contract length: Short term with possibility of extension
Main Responsibilities include:
Job Title: Human Resources Assistant
Location: Garisa
Contract length: Short term with possibility of extension
Main Responsibilities include:
- Coordination and creation of orientation schedules for new staff/interns
- Draft routine correspondence and initiate process for the preparation of all staff support documentation (visas, identification cards, bank accounts etc.)
- Prepare periodic HR reports and planning projections for submission to Nairobi office
- Ensure maintenance of an effective, efficient and up to date staff records and filing system including contracts, leave, medical, awards, discipline, archiving
- Check and maintain personnel files for all staff, ensuring all documentation is complete; maintain confidential personnel information
- Organize all applications, reference checking and recommendations for employment including candidates documentation
- Respond to routine/records human resource queries from staff
- Assist with the development, communication and implementation of staff policies and procedures, including the employee manual, employee contracts and other related documents
- Create and monthly distribute time sheets to all staff
- Organize the establishment of consistent maintenance of personnel records and archiving both electronically and manually
- Ensure that all staff receive internal circulars and newsletters
- Perform any other duties that may be assigned
Fundamental Expectations
- Adhere to all policies and procedures, which govern World Concern
- Participate in staff meetings, team building forums and take lead in events planning
- Widely research on best HR practices through networking, internet etc.
Measurability
- Fulfill functions as listed above.
- Accuracy and utility of financial activities
- Ability to manage and resolve conflicts in a mutually respectful manner
- Maintain a positive and constructive attitude.
Employment Standards
Minimum skills, education and experience required:
Minimum skills, education and experience required:
- Bachelors Degree in a related field and a diploma in Human Resource management. Higher Diploma in HR with significant field experience may also be considered.
- 2-3 years experience in Human Resource field in a humanitarian organization
- Excellent interpersonal and communication skills in a multicultural environment
- Excellent Computer skills in Microsoft Word, Excel, Power point, Access etc.
- Understanding of the relevant laws and statutory requirements Ability to work quickly under pressure and independently
- Flexible working style, being able to adapt to needs and demands without difficulty, strong ability to multi-task and attention to detail is a MUST
- Demonstrates servant leadership, compassion, integrity and the ability to address and resolve conflicts
- Excellent command of written and spoken languages – English and Kiswahili
- Wide knowledge of the NGO operations and the dynamics of the humanitarian sector
- Good employer-employee contract negotiation skills
- Excellent interpersonal and people management skills
- Basic employee counseling skills
- Highly confidential
Working Conditions/Environment
- Field based position- in Garisa County
- Travel to work stations within the county and beyond.
- Multi-ethnic and multi-cultural environment
- Periods of unsocial working hours requiring flexibility
- Basic office environment with periodic disruption of power, water, internet etc.
- Living arrangements are in a team house or guest house with basic accommodations.
- Working and living in a cross-cultural, sometimes unstable or insecure environment.
- Apolitical, gender sensitive office setting.
- Health and hygiene standards are often poor.
- Drug free environment including alcohol and tobacco
Those who will not have heard from us by 15th September should consider themselves unsuccessful.
Human Resources Assistant
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