Finance & Administration Manager

The New Partners Initiative Technical Assistance Project (NuPITA) is a four-year USAID-funded project working in eight countries (Ethiopia, Kenya, Nigeria, Rwanda, South Africa, Tanzania, Uganda, and Zambia) to provide technical assistance to fifteen organizations working in HIV and AIDS.

The project, under the New Partners Initiative (NPI), is a core program of the President’s Emergency Fund for AIDS Relief’s (PEPFAR).

NPI has been created to build the capacity of organizations that work at the community level and support the long-term response to HIV & AIDS. The project is being implemented by John Snow, Inc. and is in the final year of its PEPFAR award.

NuPITA is seeking dynamic, competent and highly motivated person for the following position:

Job Title: Finance & Administration Manager

Reports To: Project Director

Position Location: Nairobi, Kenya

Job Summary:

The Finance and Administration Manager will be responsible for the management of all the projects internal finance systems. In addition s/he will be responsible for the accurate budget monitoring and reporting between Boston, and the Nairobi office.

Key Responsibilities:

• Prepare and provide oversight on the preparation of all project field accounts system, including review of transactions for coding accuracy and appropriateness of documentation and ensure timely monthly reporting to JSI/Boston;
• Ensure timely close-out and submission of field accounts to JSI/Boston;
• Prepare budgets, monitor expenditures on a daily/monthly basis, and prepare financial reports for the Project Director, JSI/ Boston, and the Kampala office as required;
• Develop approaches to contain costs, improve cost effectiveness and streamline financial management;
• Supervision and management of the Nairobi-based NuPITA finance and administration team (estimated 3-4 persons) to ensure efficient office operations;
• Advise project staff on USG rules and regulations and project internal controls to ensure compliance during project implementation;
• Ensure that staff timesheets are filled out appropriately and are submitted on time;
• Review monthly payroll records;
• Ensure compliance with country employment and tax laws;
• Review all travel advance requests and reimbursement requests for USG compliance;
• Liaise and work with the NuPITA Finance Manager in Kampala to ensure overall consistency of reporting and financial management standards;
• Liaise and work with the Kampala-based Operations Manager in regards to logistics and procurement activities;
• Coordinate with finance and management staff from other JSI projects in the same office to establish consistency in practices in accordance with JSI policies;
• Any other duties that may be assigned.

Required Qualifications:

• A University degree in Commerce, Accounting or Business Administration (Finance or Accounting option) from a recognized university or its equivalent; and
• Possession of a postgraduate qualification or professional qualification such as ACCA, CPA or CIMA is an added advantage.

Experience:

• Computer literate, proficient with Excel and computerized accounting packages, working experience of QuickBooks, is an added advantage;
• A minimum of five years of progressively responsible experience in professional accounting and financial management;
• Experience in employee supervision; and
• Solid understanding of USAID policies and regulations.

Skills and Characteristics:

• Strong interpersonal and communication skills;
• Excellent problem solving and analytical skills;
• Attention to detail and multitasking ability;
• Result- and team-oriented, honest and of high integrity; and
• Able to work with minimum supervision.

Applications should include a cover letter an updated curriculum vitae and names of at least three professional references, and should be sent to: recruitment@nupita.org

Closing date: August 12, 2011

Due to the large number of expected applications, only short listed candidates will be contacted.

“JSI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity.

Women and minority candidates are encouraged to apply. M/F/H/V/D.”