Date of Issuance: | 13 January 2011 |
Post Title: | Project Clerk |
Closing Date: | 30 June 2011 |
General Information
UNIDO occasionally recruits suitable qualified staff for short-term assignments in the General Service category. The duration of such short-term assignments may vary from a few days to a maximum of six months.
General Service staff (support staff) are recruited locally. Candidates must be legal residents of Austria and should reside in Vienna or within the commuting area.
Main duties
A Project Clerk assists the project manager(s) in the development and administration of technical cooperation programmes and provides secretarial and administrative support. The duties normally include, but are not limited to, the following:
(a) Screening incoming mail, keeping track of pending matters, following-up on deadlines; typing routine correspondence from draft; merging, correcting, formating and preparing in final form, reports and other documents related to technical cooperation projects;
(b) Performing general administrative tasks (arrangements for meetings, budget monitoring, preparation of requisitions and purchase orders); completing forms related to the recruitment of consultants, training and study tours; maintaining a filing system;
(c) Assisting in preparing presentations and compiling information and reference material from various sources;
(d) Making travel arrangements and preparing related travel claims;
(e) Performing other duties as required by the supervisor(s).
Required Competencies
Very good organizational skills. Proven ability to work harmoniously in a team; good interpersonal skills with sensitivity and respect for cultural diversity. Tact and discretion. Flexibility and ability to work under pressure.
General Requirements for Short-term Assignments
Completed secondary education; some relevant working experience, preferably in an international organization; prior experience within the UN system an advantage. Knowledge of the structure, hierarchy and channels of communication within the Organization or similar large organizations, normally obtained through on-the-job training highly desirable.
Advanced use of processing tools (Word, Excel,PowerPoint). For certain positions, advanced use of other standard software (e.g. Dreamweaver to update the UNIDO Intranet) may be required.
Fluency in English; working knowledge of another official language, in particular French and/or Spanish, highly desirable.
If you meet the above requirements, and you are interested in being included in
the roster for temporary/short-term employment, please submit your
application online through the Online Recruitment System
Suitable candidates will be contacted when temporary assistance is needed.
Visit the UNIDO website for details on how to apply:
www.unido.org
Notice to applicants:
UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fees, please contact: recruitment@unido.org
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