Established in 1915 with Helen Keller as a founding trustee, Helen Keller International (HKI) works to save the sight and lives of the most vulnerable and disadvantaged. Headquartered in New York City, HKI currently conducts programs in 21 countries in Africa and Asia as well as in the United States. HKI is known for sustainability, reliability, efficiency and the highest level of technical expertise in fighting and treating blindness and malnutrition. To accomplish its work, HKI builds the capacity of local governmental, civil society and private sector systems and infrastructure, and promotes the development of sustained, large-scale programs that deliver effective preventative and curative eye health and nutrition services. The hallmark of HKI’s work is its proven effectiveness in developing, testing and scaling-up health interventions, and integrating them within government and community structures. HKI works with partners around the world to help meet key provisions of the Millennium Development Goals (MDGs), selected by all 191 United Nations member states, as well as VISION2020, The Right to Sight. With nearly 700 staff and an annual cash operating budget of over $45 million, HKI is seeking a Director of Budget.
Scope of the Position:
Budgets and the flow of financial information are crucial to excellent project management and decision-making. The Director of Budgets oversees the full cycle development and management of budgets (both organizational and individual program/project budgets), works with programs and departments to establish annual and monthly budgets, and coordinates the development of the overall budget for the Agency. She/he provides leadership in planning, implementing, communicating, evaluating and reporting appropriate policies and procedures related to the budget process.
Working with country office and regional staff, along with the Headquarters Finance and Accounting Department and the Grants and Contracts Management Department, the Director ensures that monthly reporting is completed in a timely manner and that billing and reporting against appropriate budget costs are accurate. The Director of Budget works closely with the Senior Vice President and Chief Operating Officer to provide the President & CEO and Board of Trustees Finance Committee with relevant and timely financial information necessary for budgetary and financial decisions. Primary to successful performance is the ability to work collaboratively with regional office staff to train and build capacity of local national staff.
Major Duties and Responsibilities:
- Develops and communicates budget systems, procedures and guidelines.
- Manage the development and implementation of budget management policies, procedures, tools and systems to enhance the level of budgetary performance within the Agency’s domestic and field operations.
- In collaboration with regional operational staff, design, develop and implement budget management training for domestic and field finance and program staff.
- Works jointly with program staff to develop the Agency’s operating budget and assists in the preparation of budgets for programmatic initiatives and grant proposals.
- Provides budgetary control and analysis to departments on an ongoing basis and manages monthly reporting process including distribution of financial reports.
- Performs a monthly budget to actual analysis for the Agency’s revenue and expenses to ensure that all funds and resources are balanced.
- Prepares monthly reports and ensures timely distribution to all appropriate staff.
- Conducts periodic review meetings with program and department managers to track project and grant-related expenses.
- Assists in developing tools for financial decision making and to increase the effectiveness of project management.
- Working with the Senior Director of Finance and Accounting, streamlines internal financial reporting and reporting processes to deliver more efficient, more effective, and more useful reports and analyses.
- Improves use of technology and financial systems pertaining to budgets and project reporting.
- Provides interim internal and external financial reports documenting the use of grant funds.
- Assists the SVP/COO on special projects and financial analysis.
- Advises the President & CEO and SVP/COO of unusual budget variances or problems and recommends corrective action.
- Produces reports to the Board of Trustees Finance Committee, as well as provides input to the Senior Management Team on budget presentation packages.
- Shares responsibilities with other senior members of the Finance and Accounting Department in the creation of fiscal policy and procedures manuals and for ongoing process improvement and review.
Supervisory Responsibilities: None at this time.
Requirements/Qualifications:
- Master's degree in Finance or other relevant degree;
- Seven to ten years of related experience and/or training;
- Experience in a non-governmental organization with funding streams dependent on grants and contracts;
- Experience in budgeting and budget planning including development of annual budgets, forecasting and variance analysis;
- Experience working in a matrix management structure is preferred;
- High proficiency with Microsoft Word, Excel and Quicken; and enterprise software. Experience in the use of financial related software (spreadsheets and accounting packages) and/or manual accounting systems.
- Technical skills and experience in financial reporting and analysis;
- Able to provide staff training and development;
- Strong customer service orientation
- Demonstrates strong knowledge of financial and fiscal responsibility; and
- Full understanding of all aspects of computerized accounting software.
- Periodic travel to domestic and international locations may be required.
To Apply:
Interested applicants must submit: (1) cover letter, (2) current resume, and (3) short writing samples (2-3 pages), to Ms. Lori S. Tiller, Senior Vice President and Chief Operating Officer, at hkihr@hki.org. Please note Budget in the subject line. Applications will be accepted until the position is filled.
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